University of Pennsylvania Hiring for Controlled Medications & Inventory Coordinator, Office of Clinical Affairs at Penn Dental at Schattner Center Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleControlled Medications & Inventory Coordinator, Office of Clinical AffairsJob Profile TitleCoordinator BJob Description SummaryAs a team member of Penn Dental Medicine’s Office of Clinical Affairs, the CONTROLLED MEDICATIONS & INVENTORY COORDINATOR ensures controlled medication compliance with regulatory requirements as well as supports inventory supply processes and initiatives.Job Description

Job Responsibilities

CONTROLLED MEDICATIONS RESPONSIBILITIES

• Serves as coordinator for controlled medication ensuring overall compliance with regulatory requirements and communicating findings to the Penn Dental Medicine (PDM) Office of Clinical Affairs and departments.
• Documents, monitors and manages logs of all individuals who are receiving, accessing, dispensing, wasting, and/or administering controlled medications at PDM.
• Assigns, tracks, and monitors compliance with all required training for all individuals involved in receiving, accessing, dispensing, wasting, and/or administering controlled medications at PDM.
• Collaborates with PDM DEA registrant to maintain current Power of Attorney for all individuals accessing, completing, and handling DEA Form 222.
• Conducts inspections of controlled medication inventories and logs as needed and at a minimum on a weekly basis, and ensures they are complete and accurate.
• Monitors and manages expired controlled medications as well as broken/contaminated/damaged/lost controlled medications used in PDM for oral, intravenous, and general anesthesia. Reports all controlled medication log discrepancies to the Office of Clinical Affairs.
• Reconciles inventories monthly with invoices for controlled medications received by and billed to PDM.
• Monitors and manages inventories and supplies required for controlled medication inventory in the Sedation Suite and Oral Surgery Clinic.
• Coordinates inventory management, including use, loss or theft of controlled substances including trend analysis of discrepancies in invoices, medication administration, and waste together with the Director of Clinical Quality Improvement and Assurance.

INVENTORY SUPPLY RESPONSIBILITIES

• Utilizes the Implant Inventory Tracking Protocol workflow to ensure implantable devices/biologic materials are ordered and are accurately dispensed and utilized for approved patient treatment. Properly accounts for and returns any items not used for approved patient care to the appropriate inventory.
• Conducts weekly inventory counts of PDM clinics supplies and submits supply orders through established ordering protocols to ensure clinics are stocked with necessary supplies for patient treatment.
• Reconciles receipt of delivered supply orders for PDM clinics.
• Assists in the distribution/delivery of supply orders to PDM clinics.
• Audits clinic supply inventories in axiUm Inventory module to maintain updated supply inventory counts.
• Runs various inventory count reports from axiUm Inventory module.
• Supports the policies/procedures related to inventory supply control measures for PDM.
• Maintains supply storerooms in an organized and clean manner.
• Monitors and manages inventories and supplies required for implantable devices/biologic materials inventory for the postdoctoral clinics.
• Coordinates inventory management, including use, loss or theft of and implantable devices/biologic materials.

PERFORM OTHER DUTIES AS ASSIGNED

Qualifications

• Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Working knowledge of policies related to regulation, use, disposal of Controlled Substances in patient care settings.
• Basic understanding of inventory control procedures.
• Strong written and verbal analytical and communication skills.
• Highly developed organizational skills and ability to work with minimal supervision in a fast-paced professional environment.
• Proficiency in various software programs including Outlook, Excel, PowerPoint, and Access.

Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Dental MedicinePay Range$43,919.00 – $60,000.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay