Stanford University Hiring for Chief of Staff & Project Coordinator (Administrative Services Administrator ) at School of Medicine, Stanford, California, United States Full Time

Chief of Staff & Project Coordinator (Administrative Services Administrator 1)🔍School of Medicine, Stanford, California, United StatesNew📁Administration📅1 day ago Post Date📅101134 Requisition #The Department of Biomedical Data Science (DBDS) in the Stanford University School of Medicine is a diverse, equitable, and inclusive group at the forefront of AI and precision health innovation. Our world-renowned faculty work on a variety of complex problems that create advancements in healthcare treatments and therapies. The DBDS administration is a team-first organization that is interdependent on its members to meet the demands of all faculty and students. We are seeking an excellent experienced administrator to fulfill the role of Chief of Staff and Program Coordinator to our Department Chair. The incumbent will serve as a primary strategic partner to the Department Chair helping to plan and execute all programs and projects under her purview. To be successful, this position needs to be independent, strong, detail-oriented, personable, and able to cope with the demands of a very challenging and rewarding position. Duties include:• Independently implement, administer, and evaluate day-to-day activities of Department Chair by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.• Coordinate the Department Chair’s activities, including management of a complex calendar, to-do list, travel arrangements and associated logistics.• Collect and analyze data, create reports, review, and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.• Analyze and interpret policies; develop, revise, and implement procedures for program or function• Represent the Department Chair as the key contact and subject matter expert within the department, unit or school. Provide information and frequently interact with external/internal stakeholders and constituencies. • Organize and/or participate in developing communications and training, planning/promoting initiatives or programs.* – Other duties may also be assignedThe expected pay range for this position is $64,480 to $120,000 per annum.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.DESIRED QUALIFICATIONS:The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal, communication skills and proactively solve problems and/or independently handle issues. They should demonstrate an ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact. A positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.• Expertise in project management for both large- and small-scale projects pertaining to operations, facilities management, and human resources. • Must be able to work collegially with faculty, executives and staff both internal and external to Stanford• Must possess the ability to make decisions, present them, and follow through with implementation• Candidate should possess exceptional organizational, analytical, and quantitative skills, good judgment, flexibility, ability to work independently, and supervise and provide direction to office staff• Must possess excellent computer skills and willingness to constantly learn new technical systems. • Must be proficient with Outlook, Word, Excel, and PowerPoint, Smartsheets, Google suite, Box. EDUCATION & EXPERIENCE (REQUIRED):Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):• Demonstrated ability to prioritize own work and multi-task.• Demonstrated excellent organizational skills. • Demonstrated ability to take initiative and ownership of projects.• Ability to communicate effectively both orally and in writing. • Ability to routinely and independently exercise sound judgment in making decisions.• Demonstrated experience working independently and as part of a team.• Relevant subject matter knowledge.• Ability to direct the work of others, for jobs requiring supervision.CERTIFICATIONS & LICENSES:NonePHYSICAL REQUIREMENTS*:• Constantly perform desk-based computer tasks. • Frequently stand/walk, sitting, grasp lightly/fine manipulation.• Occasionally use a telephone. • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.WORKING CONDITIONS: • Occasional evening and weekend hours.Additional Information

• Schedule: Full-time
• Job Code: 4121
• Employee Status: Regular
• Grade: H
• Requisition ID: 101134
• Work Arrangement : Hybrid Eligible