Alabama A&M University Looking for Assistant Director for Graduate Recruitment and Student Enrollment Full Time

Salary: $47,300.00 – $60,200.00 Annually

Location: Normal

Job Number:
202300050

Department: Admissions

Description

Summary:
This position is
responsible for educating students about the admissions process including requirements for admissions and university policy and procedures.
Gathering information from students via inquiries, applications and face-to-face meetings to develop documentation for the admission
process. Working also as a liaison for the Office of Graduate Studies to the university, for admissions processes, student matriculation
assistance, and technological needs. Regularly preparing reports that include data on inquiries, applications, admitted students, and
recruitment analysis. Maintaining student records and electronic databases. Troubleshooting daily operational needs related to office
procedures and graduate student affairs.

Examples of Duties

Essential Duties and Responsibilities:

• Maintain general knowledge of college activities, programs and requirements
• Educate students about admissions policies and
  procedures
• Guide students through the admissions process through communication via face-to-face meetings, emails and phone calls
• Liaison for the University Registrar|
• Assist with direct mail, telephone and email follow-ups with student prospects
• Assist with planning and implementing annual direct recruitment and marketing strategies
• Communicate with departmental
  heads for evaluation progress and decisions on student applications|
• Create and manage databases, spreadsheets, queries, and
  electronic communication that support the operations of the general office and the admissions process
• Develop, prepare and
  maintain student records and correspondence, electronically and manually for admissions decisions
• Collect data and produce
  reports to provide prospect and applicant information to collect staff, Administration, board of trustees and external educational
• Serve as banner module manager for the General Student/Admissions Module-Retrieving, creating and updating student application
  information and admissions status. And the conditional status module.
• Serves as the email verification manager for the Office of
  Graduate Studies
• Serves as Admissions and application database manager to the graduate office and other offices as needed.
• Perform strategic implementation of new and current technology solutions to improve efficiency of admissions operations
• Provide training to employees and maintenance of software technology programs and databases for the Graduate Office and other offices as
  needed
• Retrieves, allocates space, and stores files records in accordance with policies and procedures
• Purges records
  according to the State Records Center guidelines and departmental requirements
• Works with Graduate School to provide new student
  orientation program and assist with recruitment fair and open house
• Make frequent presentations to groups of prospective students
  to inform and educate them on educational opportunities at Alabama A&M University
• Assure coordination of admissions activities
  between the School of Graduate Studies and the University’s College
• Assure the dissemination of and access to accurate
  information about the University’s graduate programs to potential students
• Plan on-campus activities and events that will enhance
  the connection between current and potential students and Alabama A&M University
• Serve as a liaison for applicants and the School
  of Graduate Studies by providing information, answering questions, and researching information needed to resolve problems
• Create
  a positive relationship with visitors and ensure the interaction is an efficient and satisfying experience
• Serve on required
  committees for the Office of Graduate Studies and the University
• Perform miscellaneous job-related duties as assigned

Typical Qualifications

Minimum Position Requirements (including years of experience, certifications,
licenses, etc.):

• Master’s degree or higher from a regionally accredited institution
• Three years of related experience,
  or an equivalent combination of education and experience.

Supplemental Information

Knowledge, Skills,
and Abilities:

• Excellent interpersonal, organizational, oral and written communication skills are essential.
• Proficiency
  in Microsoft Word and Excel required.
• Requires excellent judgment in problem-solving and highly motivated to problem solve
  effectively while managing various projects or tasks simultaneously.