Nicolet College Hiring for Full-time Manager of Business Services at Rhinelander, WI, WI Full Time

Position Summary

At Nicolet College, our mission is to transform lives and enrich communities, and we see change as an opportunity to transform even more lives and to serve our communities even better. To accomplish this mission, we are redesigning higher education to serve today’s learners in the most inclusive, creative, and flexible ways imaginable. We are responding with innovative programs, strong employer partnerships, and student-centered practices. Are you interested in processing payroll and providing administrative leadership for a variety of business service functions? If so, we can’t wait to meet you!

Under the general supervision of the Vice President of Administration the Manager of Business Services is responsible for processing the bi-weekly payroll, and supervision and oversight in the areas of student accounts, accounts receivables, purchasing, general ledger, and accounts payable.

Primary Duties and Responsibilities

Primary Duties and Responsibilities:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned:
Payroll

Process bi-weekly payroll, ensuring accuracy and timely submissions.

Reconcile and prepare regular payroll reports.

Maintain employee payroll files, verifying and updating employee information.

Provide training and assistance to supervisors in the processing of timecards and leave submissions.

Process annual W2s and assist in annual audit requests.

Business Office Functions

Review and analyze operational and capital budgets.

Maintain financial portions of the ERP which include Great Plains, Power Campus, and the various portals to access information.

Maintain and update related Argos reports.

Prepare, code, and verify daily/monthly journal and budget entries.

Manage all cash and investments and maintain appropriate balances in all accounts for the College.

Maintain appropriate process documentation.

Maintain PCI compliance.

Administration and Leadership

Oversight of purchasing, accounts payable, student accounts, accounts receivable, and general ledger.

Oversee the preparation of audit requests.

Compliance with the WTCS Financial Accounting Manual (FAM) and the Uniform Financial Fund Accounting System.

Review, update, and recommend policies and procedures pertinent to the business services areas of the College.

Continuous oversight of areas where process improvements can be implemented.

Work with Vice President on various open records requests and audits.

Participate at State called Purchasing Consortium and Business Officers meetings.

Participate on various action teams.

Assist with special projects and create reports as requested by the President, Vice President of Administration, and other Administrators.

Qualifications

Required Qualifications:

Bachelor’s Degree in Accounting or closely related area or Associate Degree with comparable experience.

Minimum of 5 years of experience in accounting, performing a wide variety of professional accounting activities.

Preferred Qualifications:

CPA or Master’s Degree.

Previous experience specific to payroll, student financial services, procurement, accounts payable, or general ledger.

Experience supervising employees.

Experience in higher education, government, or large organization.

Physical Demands:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must demonstrate strong attention to detail and must be able to perform complex tasks without error.

While performing the duties of this job, the employee will be exposed to normal office conditions and usual office equipment such as telephone, personal computer, printers/copiers, reports, and files.

The employee will be constantly required to sit, talk, hear, and type/write.

The employee will be frequently required to stand, walk, touch/handle/grasp (using hands and fingers), and reach with hands and arms.

The employee must occasionally bend or squat and lift and/or push up to 25 pounds of general office items.

Specific vision abilities required by this job include close, far, and field of vision.

This position requires regular and punctual employee presence.

Knowledge, Skills, and Abilities:

In-depth experience and background with payroll and financial accounting practices, laws and procedures.

Demonstrate ethical conduct in all aspects of the work environment.

Ability to maintain confidentiality, integrity, and professionalism.

Knowledge of supervisory techniques, purchasing requirements, audit policies and procedures, federal and state reporting requirements.

Knowledge of word processing, Excel, and other software programs.

Knowledge of accounting principles, money handling procedures, computer system operations, and Nicolet policies and procedures affecting Business Office operations.

Ability to prepare complete and accurate reports.

Ability to meet deadlines, by organizing and delegating assignments working both independently and as a team.

Ability to communicate and interact tactfully and effectively orally and in writing with faculty, staff, student workers, auditors, state/government agencies, and the general public.

Ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, and policies and procedures necessary for providing quality general business services.

Ability to communicate policies, procedures, regulations, reports, etc. to staff, student workers, auditors, and state/government agencies.

Continuous improvement mindset with ability to seek out new methods and procedures and willingness to incorporate them into existing practices.

Ability to make independent decisions when circumstances warrant.

Other

Compensation:
The salary is commensurate with qualifications and experience. Includes a comprehensive benefits package.

Application Procedure:
Apply at nicoletcollege.edu/employment. Attach a cover letter addressing how your background and experience are consistent with the required and preferred qualifications of the position, a current resume, and unofficial college transcripts. Applications received by 4 p.m. on Wednesday, July 19, 2023, will receive full consideration. The position will remain open until filled.

Nicolet Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.