University of West Georgia Hiring for Administrative Support Executive at UWG Recruiting Location Full Time

Job Title: Administrative Support Executive
Location: UWG Recruiting Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 260221
About Us Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 12,700 students from across Georgia, 34 other states and 64 countries, 95+ undergraduate programs and concentrations, and 35 master’s, specialist, and doctoral degree programs, we’ve come a long way since then. Today, we’re a regional powerhouse making a $626 million local economic impact.With locations in Carrollton, Douglasville, and Newnan, Georgia, we take pride in making a difference in the lives of our students, our neighbors, and the world. In essence, UWG provides a safe, quality and affordable college experience that transforms lives. Amazing things happen when you Go West! The university is organized into our College of Art, Culture, and Scientific Inquiry; College of Education; Richards College of Business; University College; School of Communication, Film, and Media; Tanner Health System School of Nursing; Honors College; Graduate School; UWG Newnan; and our UWG Douglasville Center. Job Summary

Works directly with the Dean to support administrative tasks to ensure the office runs smoothly. In addition, maintains a data-base of faculty hiring; schedules, coordinates, manages, and maintains appropriate documentation for College activities associated with faculty searches, appointment, annual evaluation, promotion and tenure, pre-tenure review, post-tenure review, and dismissal; analyzes and handles correspondences, or other materials/inquiries received by the Dean’s office, including the development of draft responses on the Dean’s behalf as appropriate; organizes, prepares, and ensures the quality and timeliness of all routine correspondence, travel, outreach/development, and administrative activities of the Dean; and provides support for accreditation.

Responsibilities

1 – 35
Oversees and monitors administrative and clerical duties of the Dean; Looks ahead to ensure the Dean stays on top of all hiring, reports, and projects of the COE; Manages access to the Dean’s calendar, ensuring that time time is used efficiently and effectively. Maintains a data-base of faculty hiring; Schedules, coordinates, manages, and maintains appropriate documentation for College activities associated with faculty searches, appointment, annual evaluation, promotion and tenure, pre-tenure review, post-tenure review, and dismissal.
Analyzes and handles correspondences, or other materials/inquiries received by the Dean’s office, including the development of draft responses on the Dean’s behalf as appropriate; Organizes, prepares, and ensures the quality and timeliness of all routine correspondence, travel, outreach/development, and administrative activities of the Dean.

2 – 30
Serves as Building Manager to ensure the functionality, appearance, and safety of all Education facilities; Collaborates with others across campus who work with the COE Dean.
Participates in the planning and implementation of College events; (which sometimes occur in the evenings or weekends).
Recruits, trains, supervises, and evaluates office staff who work directly under this position; Works with all COE staff to provide professional development on College policies and procedures to ensure alignment with University guidelines.

3 – 35
Handles confidential and sensitive matters related to employees and/or students. Provides support for accreditation. Handles other duties as assigned associated with the strategic operation and development of the College.

Required Qualifications

Other Required Qualifications
High school diploma or equivalent; five years progressive experience as an administrative professional required; In addition, the successful candidate must be able to demonstrate the ability to: Efficiently manage (plan, research, implement, monitor, and complete) complex projects involving multiple entities and multiple individuals; Work in a fast-paced, complex, dynamic environment; Display a customer-service approach to the work; Maintain professionalism in dress, demeanor, speech, and dispositions, even in stressful situations; Communicate effectively in oral and written formats and adapt the style of communication to different audiences, including writing on behalf of the Dean; Maintain a high level of organizational skill with ability to prioritize, delegate, redirect, and adapt as needed; Assume leadership of deans’ office activities as appropriate; Maintain the utmost confidentiality and privacy of information; Work independently; Create new ways of conducting business that improve processes and functioning of the Dean’s office.

Preferred Qualifications

Additional Preferred Qualifications
Bachelor’s Degree and experience in higher education preferred.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia, as determined by the University of West Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia’s affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.