Western Carolina University Hiring for Admin Support Associate # at Cullowhee, NC Full Time

Posting Number:

SHRA1265P

Quick Link for Internal Postings:

https://jobs.wcu.edu/postings/24199

Classification Title:

Administrative Support Associate

Competency Level:

Journey

Working Title:

Admin Support Associate #002121

Department:

Political Science & Public Affairs

About WCU:

Western Carolina University has been named to the 2022 “America’s Best Employers by State” list by Forbes, ranking 14 out of the top 100 employers in North Carolina. Forbes has also ranked Western Carolina University in the Top 100 of America’s Best Midsize Employers for 2023. Western Carolina University is the UNC system’s westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South.
Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans – eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Paid vacation and sick leave accrual begin after first month of employment. Paid parental leave after 12 months of continuous service.
WCU offers an abundance of training and development programs, certifications, workshops and conferences – many of which are offered free of charge.

Position Summary:

This Administrative Support Associate (ASA) is an on-site position at the Journey level that coordinates the day-to-day activities within the Political Science and Public Affairs Department, a collegial and productive group of faculty, staff, and students. The department ASA is often the department’s first point of contact with the university and the public. The ASA will work directly with faculty in the department and staff from across the university to ensure the success of our programs. The successful candidate will communicate effectively with others, problem solve, meet deadlines, and a have willingness to adapt to new situations and policies. A technical knowledge, including computer skills, will be needed to work with Western Carolina University’s software and reporting platforms. This position will involve such activities as budget supervision, event planning, and personnel management. Good judgment and patience with people, and an ability to adjust to changing requirements and requests are essential.

Knowledge, Skills, & Abilities Required for this Position:

Ability to organize, prioritize, and reprioritize tasks within the office; must be self-motivated and proactively address department needs without direct supervision; must possess a high degree of proficiency with computers such as word processing and spreadsheet programs and possess the ability to become efficient with university software programs such as Banner and 25Live; must possess the ability to perform multiple and varying tasks through the day and maintain long-term calendars of reporting or task due dates from year to year; must possess patience and the ability to communicate effectively in both written and oral formats; will assist with event planning for the department and arranging student and faculty travel; experience with (or a willingness to learn) maintaining and updating the department’s social media accounts and web page; the ability to learn and comply with university policies and procedures.

Minimum Qualifications:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications:

Bachelor’s degree; office systems/office management degree; experience in office management; accounting experience helpful.

Anticipated Hiring Range:

$36,250 – $37,500

Position Type:

Permanent Full-Time

Number of Hours per Week:

40

Number of Months per Year:

12

Salary Band Range:

$31,200 – $50,656

Salary Grade:

For administrative purposes during the implementation of Career Banding this journey level posiiton is considered a Salary Grade 59.

Open Date:

05/16/2023

Close Date:

05/31/2023

Open Until Filled:

No

Special Instructions to Applicants:

Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information). Applicants must upload a DD-214 if claiming Veteran’s Preference. PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS. If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants. Effective October 1, 2015 all new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Background/E-Verify:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification:

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

AA/EOE:

Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected]

University Safety:

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.