University of Pennsylvania Hiring for Grants Coordinator B (Department of Cardiovascular Medicine) at Smilow Center for Translational Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleGrants Coordinator B (Department of Cardiovascular Medicine)Job Profile TitleGrants Coordinator BJob Description SummaryUnder limited supervision, the Grants Coordinator B will be responsible for the preparation, review and submission of sponsored program proposals for submission to sponsors. Will function as a resource for sponsored program guidelines, policies and procedures. Will support monthly Principal Investigators budget meetings, start up tracking and wayward journal review. The individual will also assist the Grant Manager in preparing and reconciling monthly BEN/Business Object reports, prepare and enter journal entries and other financial transactions with BEN Financials, Concur and PennWorks. Will provide financial monitoring and reporting for sponsored programs including foundations, federal and other agencies. Post award duties include award set up and management for financial and regulatory compliance, meeting regularly with investigators for expense reporting and projects, and processing reports and transactions, including subcontract activity from start to close out.Job Description

This position is contingent upon favorable funding.

Provide overall stewardship for administration and finance of Sponsored Research Programs from pre-award to post-award (includes funds both internal and external to Penn) for Cardiovascular Division under supervision. Support Grant Managers and PIs with pre-award submission and post-award management of federal grants and industry awards (clinical trial invoicing, setting up RBNs, review accounts for the study related patient expenses and follow up with the sponsor regularly regarding invoice payments etc.). Exercise responsibility for issues of finance and reporting, compliance, administration, procurement services, and maintenance in support of sponsored research. Provide technical, logistical, and administrative support to PIs and other research personnel on grant proposal submissions to a diverse sponsor portfolio. Provide guidance to PIs on what to include in their budgets. Ensure proposals are submitted in a timely fashion and in accordance with Penn & sponsor policies. Coordinate with staff at other schools as needed for interdisciplinary research efforts. Consult with the sponsor when necessary to ensure that guidelines are followed properly. Ensures proposals are in accordance with University and Sponsored policies, while working on multiple projects simultaneously. Submit proposals in PennERA as needed for pre-award, create budget, communicate with subaward sites, and put together RPPR submissions working with PI and Grants Manager. Work on subcontracts including set-up & communication with external sites, internal forms to Penn ORS, and creating PO/invoicing on PO. Support Division with Federal disclosures (FCOI) process/RIA. Assist with post-award activities (e.g., subcontracts, reconciliation, etc.) and payroll as needed. Support service center activity including invoicing, tracking payments, monthly reporting, and managing iLAB financial activity. The Grants Coordinator must be able to track study payments through the University’s system and budget funds based on initial study proposal. They will coordinate allocated funding of payroll support for the clinical trials. The Grants Coordinator must review family accounts for the study related patient expenses and follow up with the sponsor regularly regarding invoice payments.

This position reports to the Director of Fiscal Operations for Research within the department and has a dotted reporting line to the PSOM Office of Research Support Services.

Qualifications
Bachelor’s Degree with 2-3 years of related experience or equivalent combination of education and experience is required. Experience in supporting pre and post award management for federal and non-federal awards and strong financial background (accounts payable activity, financial reporting, and reconciliation) preferred. Trained on BEN financial systems, PennERA Proposal Development system, and Business Objects desirable. Detail oriented, self-starter, capable of working with faculty and team player.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location – City, StatePhiladelphia, Pennsylvania

Grants Coordinator B

Department / SchoolPerelman School of MedicinePay RangeSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay