Position Summary
Provide support to the McNair, Student Support Services, Educated Talent Search, and Upward
Bound grants. Oversee reconciling, assisting in paying for expenditures, student data, student applications, managing the database, ordering
supplies, assisting with new employee onboarding procedures, pulling and organizing the budget reports each month and overseeing the
calendars for the grants. Submit Annual Performance Reviews (APR) data to the federal government. Manage front desk operations and staffing,
along with overseeing the TRIO Marketing team. Coordinate departmental personnel searches and interviewing logistics and process for new
employees. Develop and implement policies that tie into making sure the financial management system is operates efficiently.
Essential Duties, Tasks and Responsibilities
· Serve as department liaison. Respond to emails,
filter phone calls, mail, to the TRIO Programs. Resolve day-to-day issues.
· Monitor Budget Expenditures for the department.
Reconcile expenses, creates requisitions, submits invoices for payment, and departmental order supplies.
· Oversee financial
management systems; making sure the flow of purchase requests, submitting any orders, and completion of support documents is up to date in
departmental R-drive.
· Oversee Student Employees and coordinate new administrative personnel searches: assist and schedule
interviews, employee onboarding for the various TRIO Programs.
· Assist with administrative Staff Calendars for student
appointments, Manage TRIO Program Directors schedule for programming.
· TRIO reporting: Manage the Blumen Database,
Processing, inputting, and organizing Student Applications.
· Process annual Performance Review (APR): researching and
gathering needed date for submission of the APR to the federal government.
· Assist with updating developing procedures to
help processes run smoothly in the office.
· Engage with ITS to order computer/phone for staff. Printer breaking, phones not
connecting, working with Campus Operations and ITS on technical issues, and any issues with the Database.
· Update and
implement forms. Current project: converting to an electronic System for storing and managing expenses through the R-drive, as well as
creating a travel request/expense form, prior to travel date.
Essential Competencies
· Knowledge of
basic mathematical skills
· Knowledge of basic reading skills
· Knowledge of basic mathematical and basic
reading skills
· Ability to carry out verbal and/or written instructions
· Ability to effectively communicate,
verbally and written
· Detailed-oriented and highly accurate
· Ability to work in changing environment and
effectively in a team environment
· Ability to interact effectively with students, faculty and/or staff or the public and
represent BGSU appropriately
· Ability to accurately receive and disburse cash whether currency, credit cards, checks or other
payment forms
· Ability to query, run reports and modify data in financial systems
· Ability to coordinate or
lead others in accomplishing work activities
· Knowledge of computer skills, such as MS Office, presentations, spreadsheets
and/or database entry/query
· Ability to access and maintain document imaging systems, including scanning and filing
documents
· Ability to operate computers and peripheral equipment such as printers
· Ability to draft office
correspondence
· Ability to effectively utilize audio/visual equipment
Minimum Qualifications:
The following experience is required
· One year related experience required
The following education is
required
· High school diploma or GED required
Salary
Full-time, Classified staff position
available, pay grade 26/$17.98 – $19.67. Full benefit package available.
Deadline to apply: The search
committee will review applications until the position is filled; however, for best consideration, applications should be
provided by ‘September 5, 2023’.
Benefits
Bowling Green State University provides a
comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts
(medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for
employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.pdf (bgsu.edu)
Why work at BGSU?
Full-time BGSU employees enjoy an
array of exceptional benefits, including:
Learn more
about Bowling Green State Universityand how we aspire to be the preeminent public university that creates public good in Ohio,
the nation and world.
For a complete job description & to apply for this
position visit https://www.schooljobs.com/careers/bgsu
or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act
(ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State
University, please call 419-372-8421.
BGSU is an Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
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