University of Minnesota Looking for Administrative Associate 1 (# 357162) Full Time

About the Job

The Division of Pediatric Hematology/Oncology is dedicated to
the pursuit of a cure for every child.  The University of Minnesota Pediatric Hematology/Oncology Division supports a comprehensive
clinical, research and education program with a focus on five core areas: classical hematology, leukemia, brain tumors, solid tumors
(sarcomas) and childhood cancer survivorship. Our physicians and researchers work together with one common purpose: to find a cure for every
child. The Pediatric Hem/Onc Division includes 19 faculty and 55 administrative and research staff.

The Administrative Associate
will support division faculty in their day-to-day activities, including managing complex scheduling, understanding and informing faculty of
University policies, and arranging travel. 

This position is a combination of work-from-home and on-campus days. We believe that
diversity, equity, and inclusion are core to our pursuit of excellence and we encourage applications from varying and intersecting
identities reflective of our communities – including people of color, indigenous people, people from working class backgrounds, and LGBTQ+
people. Hence, we encourage applications from people with these identities or who are members of other marginalized communities. Learn more
about diversity, equity, and inclusion in the Department of Pediatrics here:  https://med.umn.edu/pediatrics/equity-diversity-inclusion.

100% – Achieve Pediatric Hematology and Oncology Division
Administrative Goals

Administration (50%)

• Develop and oversee administrative and operational workflow for assigned
  programs/projects.
• Conduct analysis and make recommendations to improve effectiveness of business operations to best align with
  overall department/division goals.
• Represent the HEM/ONC Division to internal and external agencies and partners.
• Ability
  to identify and act on potential questions/problems and independently resolve these matters.
• Submit timely payments for clinical
  trial invoices and divisional vendors.
• Identify vendors and negotiate business/services contract(s). Examine contract details to
  ensure terms are fulfilled according to the terms. Independently resolve contract-related issues.
• Utilize knowledge of division
  faculty research projects and associated timelines and deliverables to ensure time-sensitive requests are fulfilled.
• Serve as the
  point person for the faculty in the division.
• Event planning and management
• Administer faculty recruitment processes
• Administer annual faculty performance reviews
• Onboard/obtain access for volunteers, students and lab staff
• Manage
  medical/resident rotations
• Assist with various daily operations as needed

Faculty Support (50%)

• Manage
  several complex faculty calendars, including prioritizing and scheduling appointments, planning meetings, and scheduling personnel
  interviews for assigned faculty.
• Independently update faculty CVs, biosketch and trainee information tables on a regular and
  ongoing basis for assigned faculty.
• Obtain and process documentation for performance appraisals, promotion and tenure, and
  committee responsibilities, as assigned.
• Coordinate travel arrangements for meetings, conferences, and speaking engagements
  (airline reservations, hotel reservations and meeting registration).
• Submit travel and miscellaneous expenses for
  reimbursement.
• Manage professional and journal memberships for assigned faculty.
• Onboard new faculty including ordering
  computers, phones, pagers, and other equipment as necessary.

Qualifications

Required
Qualifications:

• Bachelor’s degree or a combination of related education and work experience equal to four years.
• Previous experience supporting both clinical and academic faculty members.
• Strong written and verbal communication skills.
• Ability to develop and maintain positive working relationships.
• Microsoft Office and Google Workspace proficiency.
• Excellent organizational skills and strong attention to detail.
• Ability to work independently and in a team setting.
• Strong technical and project management skills.
• Responds to inquires professionally, accurately and in a timely manner.
• Experience in supporting development of manuscripts and/or presentations, including editing for grammar, citation, and refining figures
  and tables.

Preferred Qualifications:

• Previous work experience in an academic medicine setting.
• Demonstrated ability to manage complex meeting schedule arrangements.
• Strong problem-solving skills and reputation for taking
  initiative.
• Experience with clinical scheduling and electronic health applications such as Qgenda and
  EPIC.

Benefits

Working at the University

At the University of Minnesota, you’ll
find a flexible work environment and supportive colleagues who are interested in lifelong learning.  We prioritize work-life balance,
allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive
benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities
  through professional training and degree-seeking programs supported by the Regents Scholarship
• Low-cost medical,
  dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer
  contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial
  counseling services 
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding
benefits.

How To Apply

Applications must be submitted online.  To be considered for this position, please
click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position
and attach a cover letter and resume.

Additional documents may be attached after application by accessing your “My Job Applications”
page and uploading documents in the “My Cover Letters and Attachments” section.

To request an accommodation during the application
process, please e-mail [email protected] or call (612) 624-UOHR
(8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching
the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining
employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its
programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status,
disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about
diversity at the U:  http://diversity.umn.edu

Employment
Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is
that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from
employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The
University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate,
graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most
vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.