Georgia State University Hiring for Department Administrative Coordinator, Clarkston at Atlanta, GA Full Time

Description

Be part of Perimeter College’s growing workforce at the heart of Georgia State University’s national leadership in innovation and the academic success of the population we serve. As the two-year institution of Georgia State University, Perimeter College is metro Atlanta’s gateway to higher education where teaching is the primary focus.

Perimeter College is looking for a dynamic, innovative team member to serve as Department Administrative Coordinator on our Clarkston Campus.

The anticipated start date for this position is January 22, 2024

WHAT MAKES PERIMETER COLLEGE A GREAT PLACE?

A flexible work environment

Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

A knowledge-sharing organization that works collaboratively with our individual partners.

Professional development opportunity and mentorship

HERE IS A SNAPSHOT OF YOUR RESPONSIBILITIES:

Our new Department Administrative Coordinator will serve as liaison to the department chair, associate chair and/or assistant chair on all communications and correspondence and will be the first point of contact for the department’s front office function.

Job Specific Duties:

Provide administrative support to the department chair(s), department administrator(s), Business Manager, faculty, and staff including, but not limited to, answering the telephone; providing referral and navigation assistance to various university offices; copying and filing; retrieving information; preparing agendas, records, and minutes; providing accreditation support; serving as drop-off point for packages; maintaining contact list, print fund and swipe card access requests.

Collect and maintain departmental records to include syllabi, academic dishonesty form, student concerns, reinstatements, & end of semester grade reports.

Submit and track transactions to administrative and academic services teams including, but not limited to, Panthermart transactions, part-time instructor agreements, vendor invoices and payments, faculty activity portal, foundation disbursements, faculty overload forms, etc.

Provide general guidance to faculty on the travel reimbursement process and may occasionally facilitate arrangements on behalf of department administrators.

Submit payment processing for travel expenses.

Coordinate college-wide space reservations with PC Facilities.

Schedule and reserve meeting rooms, audiovisual equipment, and other communications media for all department staff.

Assist in planning departmental, campus and college-wide meetings and special events.

Assist with emergency coordination for the department and occasionally participate in emergency preparedness meetings and activities.

Communicate the department’s internal control policies, deadlines and procedures as prescribed by the department administrator(s).

Attend regular departmental, campus and college-wide meetings as needed.

Maintain inventory of department equipment and supplies and coordinate the disposal of surplus property.

Serve as the department-based point of contact for reporting facilities matters; monitor department or building facilities to ensure proper functionality.

Report and coordinate equipment maintenance as needed.

Assist in training and onboarding department new hires.

Provide academic support to the department administrator(s) to include BANNER overloads, overrides, drop/adds, registration holds, book orders, etc.

Conduct and manage special projects as assigned.

Support department student organizations on behalf of the faculty advisor.

Provide support for the department/office website and report updates and corrections to Public Relations, Marketing and Communications.

Supervise assigned student assistants.

Other related duties as assigned.

Qualifications

Minimum Requirements:

• Bachelor’s degree and one-year administrative experience; or high school diploma or GED and five years administrative experience; or a combination of education and experience.

Preferred Requirements:

• Knowledge of various computer equipment, word processing, spreadsheets, databases, and other software packages
• Knowledge of office policies and procedures
• Effective time management skills
• Effective organizational skills
• Knowledge of event or program planning
• Knowledge of Business English, spelling and grammar
• Ability to supervise others.
• Excellent customer service.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications and aptitude for learning new software and systems.
• Ability to maintain confidentiality.

College/Business Unit
11/21/23, 4:59:00 AM

College/Business Unit: Perimeter College
Location: Clarkston Campus
Job Posting: 11/14/23, 7:11:46 PM