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William James College Looking for Temporary Admissions Counselor Full Time
Priority
Diversity
Position Summary
The Temporary Admissions Counselor is involved in every aspect of student
recruitment and enrollment. The Admissions Counselor will work under the supervision of the Director of Admissions and Associate Director of
Admissions. General responsibilities include student recruitment, execution of the admissions process, record keeping and document
organization. This is a temporary position from August 2023 to November 2023. Occasional evening and weekend
work required.
Essential Functions
- Pursue and maintain communication and counsel
leads for in-progress applicants for OLP.
- Answer emails in the slate inbox for OLP Programs (MAOP, LPsyD, GCEC, GC
CMH, GCSL).
- Outreach via email and phone calls to OLP inquiries in Slate.
- Respond to
emails in the admissions inbox. - Outreach to started OLP applicants via email and phone calls in Slate.
- Document interactions on person records in Slate.
- Meet with prospective students in person and virtually through tours,
scheduled consultation calls and incoming call inquiries and then log interactions in Slate. - Participate and counsel
prospects at in-house events such as Friday Visit Days, open houses, and virtual info sessions and outside events such as recruitment fairs
and partner events.
- Review and verify application materials in your slate queue before passing completed applications to
OLP Faculty in Slate.
- Follow up with submitted applicants with missing materials (unofficial transcripts, letters
of recommendations, WES/credit evaluations) to help complete applications so they are ready for faculty review. - Post decision
letters in slate after faculty processes final decision forms for admits/declines. - Follow up with applicants about final
transcripts before ready for enrollment. - Enroll OLP students in CNS and send welcome emails.
- Process rescinds
and deferrals in Slate and CNS. - Meet with OLP and marketing departments to report admissions status and to provide feedback
on inquiries, applications submitted and enrolled students. - Assist in the hosting of scheduled OLP Virtual Information
Sessions (updating PPTs, emailing PPT to fellow presenters, launching Zoom Meeting, advancing PPT slides and polls, presenting on admissions
information) as well as attending OLP Coffee Hours, assisting in answering applicant’s questions and following up with those who
attended and those who did not.
- Learn to access and work with our various systems such as Slate, AY, Acuity,
SharePoint, CNS, parchment/Clearing House/WES login portal.
To Apply
Please click on the
Application URL link below to submit your profile, cover letter, resume and three references via the college’s Career Center.
William James College is an institution and a community committed to the principles of excellence, fairness and respect for all people. Our Inclusive Excellence model infuses diversity, equity and inclusion efforts into the core of institutional functioning to realize the educational benefits of diversity both locally and globally. We are committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for change agents in an increasingly complex, pluralistic society