Pacific University Looking for Accounts Payable Coordinator Full Time

GENERAL DESCRIPTION OF POSITION:This position processes reimbursements and ensures timely payments of vendor invoices.
Responsible for maintaining and completing unclaimed property reporting and remittances as they are due. Process, maintain and reconcile AP
advances. Monthly auditing of corporate Travel credit cards.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:•
Responsible for processing a variety of transactions including: weekly voucher input, voucher and check voids, vendor statement
reconciliation’s, verifies receipts, and reviews and processes expense and reimbursement reports and check requests.• Maintain,
review, audit and process monthly corporate credit cards.• Process and reconcile Accounts Payable advance requests• Responsible
for maintaining W-8 and 8233 information and responsible for completing 1042 and 1042-S reporting requirements for non-resident alien
compensation.• Serves as a resource for departments regarding non-resident alien forms and policies.• Must keep current with
ever-changing IRS tax reporting requirements and procedures to insure compliance with IRS Policy for 1042 reporting.• Maintains and
sets up vendor files, receives calls from vendors and schedules payments.• Responsible for maintaining and processing local and
statement vendors.• Assist in training department admins and student club officers on AP processes and procedures.• Responsible
for maintaining and completing unclaimed property reporting and remittances as they are due.• Follows university policy and
procedure.• Responsible for reconciliation of various accounts.• Other duties as assigned by the Accounts Payable Manager.

SECONDARY FUNCTIONS:• Maintain and report Gift Card Certificate and Research Participant cash payments list.•
Perform other related duties as assigned.• Operates within University Policy’s & Procedures, IRS and Federal Guidelines•
Operates under the direction of Accounts Payable Manager

EDUCATION AND/OR EXPERIENCE:• High school education or
equivalent and 2 – 4 years experience in accounts payable.• Business/Accounting courses at the college level or will consider a
combination of education and experience.• Good oral and written communication skills.• Excellent computer skills; experience
working with Excel and Word.• Ability to use 10-key adding machine• Good interpersonal skills and ability to deal with customers
in a positive manner.• Ability to multitask, detail oriented, accurate and thorough in preparation of work. Able to meet
deadlines.• Demonstrated ability to handle confidential information.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES &
BEHAVIORS:a) Communicates with students, faculty, staff and the public appropriate to the age of the individual served.b) Builds on
basic learning and carries it from one situation to another.c) Demonstrates critical thinking skills in problem solving and
decision-making.d) Asks questions and seeks assistance.e) Takes responsibility to eliminate the source of problems.f) Demonstrates
confidentiality regarding information pertaining to all students, faculty and staff.g) Maintains proper appearance and personal conduct for
the employee’s particular job.h) Uses effective communication skills taking into consideration body language, filters, listening,
paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.i) Demonstrates ability to work in a team
environment.

WORKING CONDITIONS:The functions are usually performed sitting, working at a computer keyboard
involving extensive wrist and hand movements. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying, and other
movements may be required on an infrequent basis. All individuals are required to be able to perform these movements without a significant
risk of injury to themselves or others, or to otherwise demonstrate or explain how they can perform the essential functions listed
above.

PHYSICAL ACTIVITIES:_X Climbing __Balancing _X Stooping _X Kneeling _X Crouching __Crawling _X Reaching _X
Standing_X Walking _X Pushing _X Pulling _X Lifting _X Fingering _X Grasping _X Feeling _X Talking _X hearing X Repetitive motion

PHYSICAL REQUIREMENTS :_X Sedentary work _ Light work _ Medium work __Heavy work __Very Heavy work _X Visual acuity

We are dedicated to providing services that are authentic, holistic, equity minded, and responsive. Pacific University continues to develop our equity practices with a particular focus on racial equity.

Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don’t meet every minimum qualification described or are unsure if your experience could be considered related experience.

DISCOVER PACIFIC UNIVERSITY

Pacific University is a small, but diverse learning community, where students thrive in a personal academic environment. Tracing its roots to 1849, when it was chartered as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in the world. Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, business, education, health professions and optometry. Located in Oregon, Pacific serves a diverse population of more than 3,900 students, with campuses in Forest Grove, Hillsboro, Eugene and Woodburn. At Pacific University, students and faculty develop close, nurturing relationships that provide an extraordinary educational experience.

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 28,000 alumni worldwide who share in the Boxer spirit.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, [email protected].