Wiers Hiring for Office Assitant/Receptionist Job at Plymouth, IN Full Time

Office Assistant/Receptionist

Join Wiers and start working for a company that appreciates your hard work and skills. More time off to spend with your family and friends, and more opportunities for training and advancement. All in a respectful family environment.

Wiers is a long-standing family-owned business since 1964 with 9 locations and growing. We make TRUCKS ROLL with our excellent truck and fleet service, sales, and leasing.

A great life begins with a great company!

Responsibilities:

• Operates multiline telephone system determines purpose of callers, and forwards calls to appropriate personnel, department. or shop location.
• Oversees clerical tasks, such as sorting, sending mail, filing, and faxing
• Orders, receives, and maintains office supplies
• Welcomes visitors in a professional manner, provide them with information and direct accordingly
• Maintains employment records for HR
• Financial verifications on incoming and outgoing funds
• Reviews invoices for accuracy
• Completes special projects for the office as assigned
• Contacts vendors for invoices not received

• Performs A/R collection calls assigned from AR senior staff member
• Scans/Emails assigned invoices into Docubizz Business system
• Monitors due dates and special term payments to take discounts
• Reviews Credit Card on-line banking and verify receipts have been turned into Docubizz Business system with proper documentation – ref/po # for parts/sublet, meal & travel receipts are readable and properly routes the invoices through Docubizz for approval
• Reviews, Codes Uniform billing and properly routes the invoices through Docubizz for approval.
• Sorts, receives payable information
• Reviews incoming cash/checks for customer accounts and posts daily deposits along with lockbox transactions from bank and posts payments against cash and A/R
• Assists with other assigned payables as needed
• Special Projects

• Acquisition-New Vendor Letters
• Acquisition-New AR Letters

• Saves all Basic FSA email notifications in Accounting and HR shared folder
• Saves all COBRA email notifications in Accounting and HR shared folder
• Assists with new hire processing

• Make up personnel, medical and training folders
• Issue Safety Game Card

• Completes filing for personnel, medical and training files
• Adds / removes employee names from scanner or other machines as needed
• Purchases office needs such as plates, silverware, napkins, gift sacks, and cards for bereavement as needed
• Monitors and updates Safety/Accident Boards

• Makes sure all locations are up to date monthly

• Attends training to develop skills and to remain current in business trends/tactics.
• Reads books and periodicals related to duties.
• Completes a minimum of 20 Wiers Learning Credits annually

Knowledge, Skills and Abilities:

• Exceptional Customer Service
• Data Entry/Mathematics/MS Office
• High organizational skills
• Excellent telephone skills

Must

• Administrative and Clerical experience
• Has a can-do attitude and a willingness to learn
• Be a team player
• Self-starter with attention to detail
• Strong level of professionalism and integrity
• Ability to multi-task and time management
• Excellent verbal and written communication

Compensation:

• Starting pay from $15.00 per hour
• Seven paid holidays

Benefits:

• Up to 2 weeks’ vacation within your year of hire
• Health, Dental, and Vision Insurance
• Short Term Disability Insurance
• Company paid Life and Long-Term Disability Insurance
• 401(K) retirement plans with matching contributions
• Fitness membership reimbursement

Qualification:

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School Diploma or equivalent
• Minimum of 2-year experience Administrative and Clerical work

Job Type: Full-time

Pay: $15.00 – $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 2 years (Preferred)

Work Location: One location