046253
Position Title
Administrative Assistant
II
Number of Vacancies
1
School/College/Division/Institutes/Centers
06
– School of Medicine
Primary Department
H0610-Obstetrics/Gynecology
Working
Conditions
Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with
limited exceptions. Learn more at: https://wayne.edu/coronavirus
Essential Functions (Job Duties)
Monitor and reconcile
detailed budgets for several general fund, designated, and restricted accounts. Review and verify budget revisions and expenditures. Prepare
budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and
operational activities of department.
Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain
and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May
possess signatory authority for unit.
Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise,
train and instruct them on methods and procedures. Provide direction to department employees on methods and procedures. Monitor workflow and
staffing levels.
Plan and coordinate use of facilities which includes requests for building maintenance and repair services. Evaluate
and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for department.
Conduct monitor and
coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires
regarding department activities.
Represent the department and serve as liaison to outside individuals, professional groups and
administrators to interpret administrative procedures and policies and to disseminate information on department activities.
Perform
related work as assigned.
Qualifications
Graduation from an accredited college or university supplemented
by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or
experience.
Reasonable knowledge of accounting principles and bookkeeping procedures and applications.
Reasonable knowledge
and experience with University academic and/or non-academic personnel processing procedures and practices.
Some knowledge of
University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS.
Some knowledge of and experience with PC and computer
based applications and local area network technologies.
Reasonable knowledge of and experience with University policies and
procedures.
Some supervisory experience required.
Ability to communicate effectively with others.
Strong analytic and
problem solving skills.
Ability to establish and meet deadlines, work under extreme pressure and function
independently.
Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist,
Personnel Specialist, etc.
Represented Position Message
This position must be filled pursuant to the
provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one
apply.
Salary (Minimum) (Non-Academic Only)
50,120
Salary (Hire Max) (Non-Academic
Only)
60,141
Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.
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