University of Wyoming Looking for Office Associate, Senior – Molecular Biology (240425) Full Time

The University of Wyoming invites diverse applicants to consider our employment opportunities.  We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives. 

JOB TITLE:   

Office Associate, Senior

JOB PURPOSE:

As an Office Associate, Senior in the Department of Molecular Biology, you will play a pivotal role in supporting the unit’s teaching and research missions. This is a unique opportunity to work closely with friendly faculty, staff, and students, to ensure the smooth operation of critical administrative functions. If you are a proactive, detail-oriented, and organized professional with a passion for facilitating academic excellence, we invite you to be a part of our team. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

As an Office Associate, Senior you will be responsible for a wide range of duties that directly contribute to the continued success of our department. Key responsibilities include: 

• Research Support: Assist faculty members and researchers in organizing conferences, seminars, workshops, and research-related events. Coordinate travel arrangements, manage event logistics, and facilitate communication with participants. 
• Academic Support: Assist students with registration and documentation. Manage scheduling of classrooms for MOLB faculty, and coordinate collection and compilation of course evaluations. Curriculum.  
• Administrative Coordination: Manage complex calendars, schedule meetings, and coordinate appointments for department leadership. Prepare and distribute agendas, take meeting minutes, and facilitate effective communication within the department. 
• Documentation and Reporting: Maintain accurate records of department activities, including. 
• Communication: Serve as a liaison between department members, faculty, students, and external partners. Handle inquiries, emails, and phone calls with professionalism and discretion. 
• Data Management: Organize and maintain databases, records, and electronic filing systems. Ensure the confidentiality and integrity of sensitive information. 
• Resource Allocation: Assist in managing department resources, including office supplies, equipment, and research materials. Coordinate procurement processes and maintain inventory and maintenance records.
• Special Projects: Contribute to departmental initiatives by taking ownership of special projects, such as organizing departmental functions and visits from external speakers, contributing to outreach efforts, and enhancing administrative processes. 

SUPPLEMENTAL FUNCTIONS:

• The position may involve some support of departmental accounting activities.

COMPETENCIES:

To excel in this role, you should possess the following competencies: 

• Organizational Skills: Ability to manage multiple tasks, set priorities, and meet deadlines while maintaining meticulous attention to detail. 
• Communication: Excellent written and verbal communication skills to interact effectively with diverse stakeholders including faculty, staff, students, and external personnel. 
• Pro-activity: A self-starter who can anticipate needs, identify opportunities for improvement, and take initiative to address challenges. 
• Problem Solving: Strong analytical skills to identify issues, propose solutions, and navigate complex situations. 
• Adaptability: Willingness to thrive in a fast-paced, evolving environment, and willingness to learn about the workings of an academic research department. 
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. 
• Collaboration: A team player who can collaborate effectively with colleagues, faculty, researchers, and students. 

REMOTE WORK ELIGIBILITY: 

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:  

Education: Associate degree in a relevant field or equivalent combination of education and experience. 

Experience: 1 year progressively responsible proven history of administrative support. 

DESIRED QUALIFICATIONS:  

• Bachelor’s Degree. 
• Proficiency in MS Office Suite and other relevant software applications. 
• Strong organizational and time-management skills. 
• Basic website editing and maintenance skills

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.  

HIRING STATEMENT:  

UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.   

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email [email protected].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/

The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. To review the EEO is the Law Poster and its Supplement, please see The Diversity & Fairness page.

Pursuant to Wyoming State law, W.S. 19-14-102, as amended, an honorably discharged veteran who has been a resident of the state of Wyoming for one (1) year or more at any time prior to the date when the veteran applies for employment, or any surviving spouse who was married to such veteran at the time of the veteran’s death, who is receiving federal survivor benefits based on the veteran’s military service and is applying for employment, shall receive an interview preference during the applicant screening process with the University of Wyoming. At the time of application the applicant must possess the business capacity, competency, education or other qualifications required for the position. If disabilities do not materially interfere with performance of job duties, disabled veterans will be given preference over able-bodied veterans. Appropriate documentation of veteran status must be provided at time of application as outlined in the application process. No preference will be given to a veteran currently employed by a public department.

We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.

Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.