University of Pennsylvania Hiring for Graduate Coordinator, Penn Cinema & Media Studies at Fisher-Bennett Hall – 2nd Floor Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleGraduate Coordinator, Penn Cinema & Media StudiesJob Profile TitleAcademic CoordinatorJob Description SummaryThe Department of Cinema & Media Studies is hiring a Graduate Coordinator who will assist the Chair and Graduate Chair in administrative matters and oversee and coordinate the new graduate program.Job Description

The new Department of Cinema & Media Studies is a hub for the humanistic study of film, television, audiovisual artworks, material texts of various kinds, digital media, as well as environmental media. The intellectual core of the undergraduate and graduate programs places an emphasis on the history, theory, and critical analysis of film and media practice. Students are exposed to screenwriting and production as well as film and media theory, engaging critically with the study of national and global cinemas and film movements as well as with the long history of all manner of media. The Department is proud of its ambitious public-facing programming, including screenings; lectures; workshops; visits by artists, filmmakers and scholars; collaboration with various film clubs at Penn and film festivals across Philadelphia.

Duties:

We are searching for a highly motivated and organized individual to join our team as a Graduate Coordinator at the Department of Cinema & Media Studies (CIMS). As the Graduate Coordinator, you will play a pivotal role in the smooth functioning of our graduate programs. You will be at the forefront of our graduate recruitment efforts, overseeing the application process, and working with the Graduate Chair to schedule visits for prospective students. To support the graduate student experience, you will serve as a resource and point of contact for enrolled graduate students, providing support and guidance throughout their academic journey. You will oversee departmental communication with graduate students, manage course permissions, graduate forms, student records, applications for graduation, and the submissions of theses and dissertations. You will also manage graduate course listings, maintain graduate course inventory, and assist in the coordination of the three-year teaching plan at the graduate level.

To maintain and grow our online presence, you will take charge of managing our website and social media platforms including assisting in website development and maintenance of important CIMS announcements, events, news, and updates to engage current and prospective students. This responsibility includes organizing material and information to provide clear guidance to CIMS undergraduates, graduates and prospective students.

In addition to your work with the graduate programs, you will provide executive support to both the CIMS Graduate Chair and CIMS Chair. Another primary responsibility will be the coordination of appointments, promotions and tenure dossiers. Your close work with the Graduate Chair and Department Chair will be critical in maintaining the department’s daily functioning, providing an enriching learning environment for our students. You will be invited to participate and assist in the organization of various departmental events and social gatherings, fostering a sense of community and camaraderie among our students and faculty. The role also involves coordinating travel arrangements and reimbursements for faculty and sometimes for visiting scholars and invited speakers, ensuring that our guests have a seamless experience during their time at Penn.

Qualifications:

• High School degree with 5-7 years of experience, or equivalent combination of education and experience, is required. Bachelor’s or graduate degree is strongly preferred.

• An interest in cinema and media and a background in the Humanities are both preferred.

• Must be highly organized, creative in problem-solving, and efficient in multitasking.

• Experience working with diverse communities and creating inclusive environments.

• Experience with basic web design (Drupal, for example) and video-editing is preferred.

• Strong writing, proofreading and professional communication skills.

• Ability to set and adjust priorities, learn new information quickly, be proactive and take initiative in problem solving while knowing when to delegate.

• Ability to work successfully both independently and as part of a team.

• Preferred candidates will have demonstrated cultural competencies and communication skills necessary to address a wide variety of questions from a varied and sophisticated audience.

• Experience with event planning on a small and large scale is preferred.

• Experience with reimbursements and a familiarity with Concur and BEN Financials preferred.

• Experience with CLSS, Curriculum Management software, DegreeWorks and WorkDay preferred.

* For consideration, please submit a cover letter as well as a resume in the CV section of your application. You can upload multiple documents to the “Resume/CV” section.

Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Arts and SciencesPay Range$20.45 – $33.00 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay