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University of Pennsylvania Hiring for Coordinator, Office of Registrar & Student Affairs at Philadelphia Full Time
Job Details
Coordinator, Office of Registrar & Student Affairs
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Coordinator, Office of Registrar & Student Affairs
Job Profile Title
Administrative Coordinator
Job Description Summary
The School of Social Policy & Practice (SP2) Coordinator for the Office of Registrar & Student Affairs will effectively support the student services and registration mission of the school. This position will provide operational and administrative support for the Registrar, the Office of Student Affairs, and student groups. Additionally, the Coordinator will assist with event and program coordination, communications assistance, financial processes, and office coordination.
Occasional evening or weekend work required.
All SP2 staff are required to participate in convocation and graduation ceremonies as needed.
Job Description
Job Responsibilities
- In partnership with the SP2 Director of Student Information/Registrar provide support with Pennant systems operations. Assist with developing Standard Operation Procedure (SOP) documentation and Power Point presentations for Registration Information events for current students.
- Collaborate with SP2 academic programs and Dean’s Office to assign and maintain academic and faculty advisors for all active student records in the Banner Student System.
- Assist the SP2 Director of Student Information/Registrar, with enrollment, degree verification letters, transcripts, and related forms for current and former students. This includes utilizing the students record to complete requests for documentation of a student’s status or degree program. Letters, forms, and transcripts are for state licensure applications, employment verification, education opportunities and personal requests.
- In collaboration with the SP2 Director of Student Information/Registrar and the Office of the University Registrar (OUR) assist with classroom scheduling for SP2 course offerings, Student Affairs meetings, and special events.
- Under the direction of the Associate Director of Student Affairs, perform general administrative tasks and support for the Office of Student Affairs, including survey creation and implementation using Qualtrics. Work with SP2 communications staff and the Office of Student Affair staff to maintain information on the Office of Student Affairs webpage, social media page and weekly internal communication. Provide support for student affairs in-person events, such as coordinating room set-up and catering, setting up PowerPoint presentations and end of event organization. Create slides with information provided by the Student Affairs team to be displayed in the Caster Building Lobby. Create event registrations links for remote events, monitor online attendance, contact attendees re: event updates and create Poll Everywhere surveys for remote and in-person programing.
- Acts as a liaison with the office of finance and administration regarding the Office of Student Affairs procard reconciliation, and P.O. requests.
- Working with student affairs staff, and at times student groups, assist with the planning and implementation of meetings, programs, and take meeting notes as needed; create related online surveys, forms, and registration pages; assist with department correspondence; event planning, and routine administrative tasks such as photocopying, scanning, filing, and archiving.
- Assist the Student Affairs Office with the preparation and planning for both convocation and commencement ceremonies. Must be present at both events, related meetings, and other corresponding tasks.
- Perform additional duties as assigned, including participation in admissions activities, convocation and graduation ceremonies, and other activities as needed.
Qualifications
- High School Grad/GE Degree, and 3 to 7 years of experience or equivalent combination of education and experience is required.
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
School of Social Policy and Practice
Pay Range
$20.45 – $24.50 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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