University of Pennsylvania Hiring for Business Administrator, School of Nursing Office of Business and Finance (Hybrid Eligible) at Philadelphia Full Time

Business Administrator, School of Nursing Office of Business and Finance (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Business Administrator, School of Nursing Office of Business and Finance (Hybrid Eligible)

Job Profile Title
Business Administrator C

Job Description Summary
Penn Nursing (https://www.nursing.upenn.edu/) is one of the world’s premier nursing schools. With the only Ivy-League undergraduate nursing program in the country and multiple top-rated graduate programs, our experts and leaders have been leading to a healthier, more equitable future by advancing science, shaping policy, promoting equity, demonstrating practice excellence, and preparing leaders in the discipline of nursing for over a century. Our community is committed to creating a culture that values integrity, social justice, innovation, inclusion and impact, with the school’s Guiding Principles serving as a beacon for how we learn and work together.

The Business Administrator position requires a candidate who exhibits an engaged and responsible attitude and possesses the ability to work effectively with faculty, staff, students and within a team. We are seeking a candidate possessing a proactive work style with strong follow-up skills and the ability and desire to add value to the School of Nursing. The successful candidate should clearly demonstrate attention for detail, effective interpersonal skills, and the ability to enforce financial guidelines with constituents in a professional, diplomatic, and assertive manner. The successful candidate will exhibit a professional presence which will allow the candidate to take ownership of their business office responsibilities. An ability to react quickly in a deadline-driven environment is highly preferred. A successful candidate will possess an ability to switch gears depending on project deadlines and an ability to collaborate well with individuals of diverse backgrounds and skill sets within different areas of the School. The ability to work in a collaborative and responsive manner to answer questions and resolve discrepancies as well as remain flexible is also required. This position will also provide cross-functional support for the School of Nursing Office of Business and Finance.

Reporting to the Associate Director of Finance, the Business Administrator is responsible for coordinating daily financial and administrative functions for assigned departments in the School of Nursing, including but not limited to compensation, procurement, financial reporting, and budgeting. This includes understanding and applying applicable accounting standards and policies; analysis, reporting and research to financial and administrative functions.

Oversee and manage all aspects of the school/center financial matters which includes budget creation and management and financial forecasting. Prepare and analyze complex financial reports. Manage the school/center’s operating accounts, as well as gifts, endowments, grants, research and discretionary funds. Maintain and track faculty and staff salary distribution payroll. Monitor all departmental expenses. Oversee school/center’s purchasing, accounts payable, payroll activities, financial reports and budget analysis. Manages vendor relationships and develop payment systems for staff, faculty and student use.

Job Description

Coordinates daily financial and administrative operations (payroll, procurement, financial reporting, and budgeting) of assigned department portfolio to ensure adherence to generally accepted accounting principles, University standards, and stewardship.

Recommends and implements improvements that ensure SON financial operations will meet GAAP and Penn standards.

Prepares and oversees monthly reconciliation of general ledger reports for assigned portfolio ensuring that all monthly reports provide accurate and timely information.

Assists Director and Associate Director with gathering data for annual budget process and in analyzing same on findings to produce appropriate budgets for submission.

Assists with auditing department workflows to ensure compliance with University and federal policy and procedures.

Assists with implementing procedures and controls to maximize operational efficiency.

Assists with research, analysis and preparation internal and external reporting as requested, including but not limited to BEA-120&125, Schedule 990, Schedule F, etc.

Responsible for operational initiatives generated by Penn.

Acts as a liaison for the division with other University offices and represents the division at meetings, tasks forces, etc.

Job Responsibilities

• Financial analysis, report preparation, financial presentation (i.e. account reconciliation, gift, endowment, operating, and discretionary reporting) on a routine basis as dictated by the accounting cycle, as well as in response to ad hoc requests.
• Departmental budget preparation and ongoing budget management in support of assigned programs. This includes gathering data, analyzing (revenue, tuition and program budgets) and assisting with projections based on findings in order to produce appropriate budgets for submission.
• Support of transaction processes, including audits and sign-off on transactions, and accompanying documentation, approval of purchase orders, in order to ensure adherence to the university’s accounting policies. Recommend and implement improvements
• Research and report of all variances providing specialized and/or projection reports as needed. Review, analysis, data interpretation and recommendation based on findings.
• Assist with pre- and post-award support for sponsored projects.
• Other duties and responsibilities as assigned

Qualifications

• Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Must have excellent interpersonal and organizational skills, ability to prioritize and manage multiple projects with limited supervision, and demonstrated ability to work independently and as part of a team.
• High attention to detail, accuracy and follow through required.
• Strong computer skills with proficiency with MS Office required.
• Knowledge of the following University systems for financial management is preferred: BEN Financials, Planning, Workday and Concur.

Targeted Pay Range: $50,000.00 – $70,000.00

• This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location – City, State
Philadelphia, Pennsylvania
Hybrid Eligible – This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
School of Nursing

Pay Range
$51,824.00 – $70,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Claire-M-Fagin-Hall—4th-Floor/Business-Administrator–School-of-Nursing-Office-of-Business-and-Finance–Hybrid-Eligible-_JR00071436

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