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University of Pennsylvania Hiring for Administrative Coordinator, Center for the Advanced Study of India at Philadelphia Full Time
Job Details
Administrative Coordinator, Center for the Advanced Study of India
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative Coordinator, Center for the Advanced Study of India
Job Profile Title
Administrative Coordinator
Job Description Summary
The Center for the Advanced Study of India (CASI) seeks an administrative coordinator to perform complex and confidential administrative and coordination functions for all aspects of the Center.
Job Description
Founded in 1992, the Center for the Advanced Study of India at the University of Pennsylvania is the first research institution in the United States dedicated to the study of contemporary India. A national resource, it fills an urgent need for objective knowledge of India’s politics and society, rapidly changing economy, and transformation as both an ancient civilization and major contemporary power. The Center’s key goals are to nurture a new generation of scholars across disciplines and to provide a forum for dialogue among the academic, business, and foreign policy communities. Through its collaborative research initiatives, seminars, conferences, publications, and outreach, the Center provides in-depth, policy-relevant analysis of the most pressing issues facing India and the Indo-US relationship today.
Duties:
CASI seeks an administrative coordinator to perform complex and confidential administrative and coordination functions for all aspects of the Center. This position requires a candidate possessing the ability to work effectively and professionally with CASI’s director and staff, SAS, the University, and external partners. The successful candidate should have the ability and desire to add value to all of the Center’s major programs. They should clearly demonstrate attention to detail, highly effective interpersonal skills and the ability to comply with University policies. They proactively provide administrative support to the Center’s management.
As the first point of contact for the Center, the Administrative Coordinator greets visitors in person and / or answer inquiries by telephone or email. The successful candidate will exercise considerable judgment and confidentiality dealing with various constituencies in contact with the Center including high-level officials in the U.S. and Indian governments, members of the Center’s International Advisory Board, donors, alumni, faculty, staff, students, and vendors and contractors. The Administrative Coordinator performs financial transaction work; monitors payments of external invoices; and supports all aspects of the Center’s administrative priorities for its core programs including events coordination, visitor travel and accommodations, and provides assistance with related transaction work. The Administrative Coordinator will also support the Center’s Director including coordination of the Director’s calendar.
Qualifications:
- A High School Diploma with 5 to 7 years of experience or equivalent combination of education and experience is required.
- Bachelor’s Degree and 1 to 2 years of experience are strongly preferred.
- Candidate should demonstrate effective organization, administrative and financial management skills.
- Previous experience in higher education a plus.
- Ability to develop sound administrative systems, fulfill all responsibilities in a timely and professional manner, and respond quickly to internal and external requests.
- Ideal candidate will have excellent communication and follow through skills. In addition, the candidate should possess the ability to function in a frequently changing environment, and to function as part of a team. Interests in contemporary India and/or academic social science research are assets, but not essential to success in the position.
- Proficiency in MS Office including Excel and databases.
- Knowledge of social media applications a plus.
- Familiarity with UPENN related financial systems such as BEN Financials and Concur or equivalent systems or a willingness to be trained on UPENN systems.
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
School of Arts and Sciences
Pay Range
$20.45 – $29.00 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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