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Accounting / Finance
University of Georgia Looking for Payroll Manager at Athens, GA Full Time
Job Description
Posting Details
Posting Details
| Posting Number | S10795P |
|---|---|
| Working Title | Payroll Manager |
| Department | FACS-Business & Finance Office |
| About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. |
| About the College/Unit/Department | |
| College/Unit/Department website | |
| Posting Type | External |
| Retirement Plan | TRS or ORP |
| Employment Type | Employee |
| Benefits Eligibility | Benefits Eligible |
| Full/Part time | Full Time |
| Work Schedule | |
| Additional Schedule Information |
Monday-Friday, 8:00 a.m. – 5:00 p.m. |
| Advertised Salary | Commensurate with Experience |
| Posting Date | 07/28/2023 |
| Open until filled | Yes |
| Closing Date | |
| Proposed Starting Date | 09/01/2023 |
| Special Instructions to Applicants |
The applicant packet must include a cover letter, resume, and contact information for at least three professional references. This position may be subject to telecommuting. |
| Location of Vacancy | Athens Area |
| EEO Policy Statement |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]). |
Position Information
| Classification Title | Finance/Budget Professional |
|---|---|
| FLSA | Exempt |
| FTE | 1.00 |
| Minimum Qualifications |
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
| Preferred Qualifications | |
| Position Summary |
The Payroll Manager is responsible to the Assistant Director of Finance in the Business and Finance Office in the College of Family & Consumer Sciences for various specialized processing and analysis dedicated to the management of payroll and graduate assistantships for the College. Activities and decisions are varied in nature, requiring independent action, excellent judgment, confidential and professional demeanor. This role serves as the primary support for the Business and Finance Office (BFO), however, general support to the Dean, Associate Deans and other departments and units within the College. The BFO is a collaborative work environment. Team members are expected to demonstrate flexibility with scheduling to ensure complete coverage of the office and to provide assistance to others to meet broader BFO and College needs. |
| Knowledge, Skills, Abilities and/or Competencies |
* Knowledge of USG financial, payroll and budget policies and procedures. * Knowledge of Microsoft Suite (Excel, Word, PowerPoint, Outlook) and Teams software. * Knowledge of OneUSG Connect and UGA Financial Management and experience in system processes including transactions including position funding, express retro transactions and reporting, processing expense transactions and budget review. * Knowledge of the Graduate School procedures and policies. * Able to work in dynamic work environment to efficiently multi-task, handle interruptions and meet deadlines. * Able to interpret data, process information and report important fiscal matters to supervisor. * Must possess excellent communication skills and strong organizational skills with emphasis on accuracy and attention to detail. * Must be dependable and work well independently as well as in a team. * Able to establish and maintain effective working relationships with faculty, staff, students and the public. * Attendance and punctuality are essential to the proper performance of the position. |
| Physical Demands |
Normal working conditions for an office environment such as sitting/standing at computer for long periods of time, light lifting of boxes, concentrated periods of focus for projects and tasks. |
| Is driving a responsibility of this position? | No |
| Is this a Position of Trust? | Yes |
| Does this position have operation, access, or control of financial resources? | Yes |
| Does this position require a P-Card? | No |
| Is having a P-Card an essential function of this position? | No |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? | No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) | No |
| Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website. |
Duties/Responsibilities
| Duties/Responsibilities |
Payroll Management: * Oversee monthly and biweekly payroll processing and reporting for the College including reviewing and reporting for exceptions, ensure compliance with employees/supervisors, working with department staff to ensure pay rates and position funding is accurate and to resolve any invalid funding or suspense transaction activity. * Review and approve transactions and reconciliation for special payroll processes including Summer Pay, Additional Pay (First Year Odyssey, GradFirst, etc.) and Supplemental Pay. * Review and submit transactions for overpayment, backpay and off cycle check requests for employees to ensure timely and accurate resolution. * Review and approve transactions for Change in Position Funding and payroll transfers via Express Direct Retros, ensuring timely approval before deadlines for graduate assistants. * Maintain annual review of combo codes, chartfields for payroll tracking and reporting for transactions records of processes. * Provide exemplary customer service for College stakeholders for assistance with any inquires or issues that arise. Ensure communication for processes is timely and accurate for appropriate parties. |
|---|---|
| Percentage of time | 50 |
| Duties/Responsibilities |
Graduate Assistant Payroll Management: * Serve as liaison with Graduate School. Review and communicate issues with Graduate School Exception reporting for the College; trouble shoot and resolve issues that arise with exception reports, manage specialized funding from Graduate School and provide general guidance needed on employment for Graduate Assistants. * Lead for Graduate Assistant payroll management for the college to ensure that employees are processed accurately and timely once hired by the department. * Coordinate with college-level administrator responsible for Graduate Assistantship oversight. * Responsible for managing the process of reviewing department spreadsheets for each semester by collaboratively working with department staff and approve pay rate, funding and break changes from the approved information. * Work closely with BFO HR team for information sharing and to ensure offer letters are completed accurately and timely for records. * Advise department staff on required steps for completing the payroll processing of employees and ensure that actions are completed timely and accurately. * Lead training for department staff biannually or as needed to instruct on procedures, requirements and deadlines for employing Graduate Assistants. * Manage communication for these employees, including periodic reminders, timely information on new and changing updates from the university/college. |
|---|---|
| Percentage of time | 30 |
| Duties/Responsibilities |
Financial Management: * Manages funding for college recruitment, hiring and relocation including transaction review and processing, reporting and reconciliation of college funding. * Manages employee relocation expense review, approval and processing to ensure policies are followed and timely processing. * Manages university related projects related to employee payroll issues, including reporting on taxable fringes, unrelated business income, international sponsored employees processing, etc. * Assist Assistant Director of Finance for resolution of payroll issues from payroll reconciliation for the College funded departments. * Other duties as assigned to support the office and college in meeting mission goals. |
|---|---|
| Percentage of time | 10 |
| Duties/Responsibilities |
Professional Engagement and Development: * Support efforts for engaging, learning and developing position including attending any department, college or university trainings or meetings recommended or required for these purposes. * Engaging in an annual goal setting plan during annual evaluation and any additional efforts to realize the function of role. |
|---|---|
| Percentage of time | 10 |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
