University of California, Berkeley Hiring for Berkeley Event Services Administrative Project Manager (U), ASUC Student Union – at San Francisco Full Time

Berkeley Event Services Administrative Project Manager (7398U), ASUC Student Union – 69450
About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The ASUC Student Union is a department within the Division of Student Affairs and is the administrative & advising support arm of the ASUC (Associated Students of the University of California) Student Government. This complex serves all students, faculty and staff, and visitors seeking to create and experience an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. With direction from the ASUC Student Union Board, we derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio and Events Services. The Student Union Facilities Maintenance & Operations (SUFMO) manages and operates multiple facilities including the MLK Jr. Student Union, Eshleman Hall, Anthony Hall, and Anna Head Alumnae Hall. As a University amenity to the student experience, MLK Jr. Student Union and Eshleman Hall are required to provide building operations day and evenings. Our professional and student staff value providing high-quality customer service while fostering a safe, secure, and operable environment for the campus community and visitors.

Application Review Date

The First Review Date for this job is: June 6, 2024

Responsibilities

• Provide 25Live consulting and support functions for BEST portfolio Student Union and Student Affairs divisional stakeholders. This includes analysis, implementation, planning and execution, requirements gathering, customer communication, and problem solving as needed.
• Participates on project teams to develop requirements documentation, vendor research, and other artifact creation as part of the project discovery and/or initiation phases.
• Creates, manages, and shares portfolio reports and dashboards with internal and external stakeholders.
• Partners with SAIT Technical Analyst, internal and external stakeholders to create Standard Operating Procedures, presentations, workflows, process mapping, and related.
• Analyzes business problems to be solved with automated systems, existing technology, process improvements, documentation, or other proposed solutions.
• Analyzes BEST project portfolio (queue and active) to ensure alignment, minimize duplication, improve efficiency, and identify new opportunities.
• In collaboration with 25Live, BEST, and Student Affairs partners, ensures technology is utilized properly, scalable, and aligned to changing business needs.
• Develops full data / information documentation for small- and medium-size projects.
• Performs data management or resource research and studies for a variety of constituents.
• Develops both conceptual and detailed data baselines for projects.
• Maintains a positive relationship with stakeholders and personnel that will assist in the development, funding, promotion, and/or public relations of the Division of Student Affairs and BEST.
• Supports the success and objectives of BEST and the SU team.
• Demonstrates values of excellence, innovation, and integrity.
• Understands and applies industry practices, community standards and department / unit policies and procedures in depth.
• Identifies and selects training opportunities for professional development.
• Participates in cross-functional group discussions, activities and other training efforts.
• Participates in the development and monitoring of policies and procedures for department or department operations.
• Adheres to University and departmental policies, procedures, and professional practices as well as city, state, and federal laws.
• Adheres to UC Berkeley’s Data Classification Standard.
• Completes other duties as assigned.

Required Qualifications

• Ability to communicate technical information in a clear and concise manner across the organization and at varying levels both verbally and through technical documentation.
• Demonstrated advanced knowledge, skills and abilities associated with problem identification and resolution.
• Advanced knowledge of business and process analysis functions.
• Knowledge of the design, development and application of technology and systems to meet business needs.
• Ability to write technical documentation in a clear and concise manner.
• Knowledge of computer security tools, best practices, and policies.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills.
• Ability to learn effectively and meet deadlines.
• Demonstrated skill organizing teams, including workflow and scheduling assignments.
• Ability to work independently on complex projects as well as on a team of technical professionals and departmental decision-makers.
• Interpersonal skills sufficient to work with both technical and non-technical personnel at various levels in the organization.
• Ability to elicit and communicate technical and non-technical information in a clear and concise manner.
• Demonstrated project management skills.
• Familiarity with data quality and governance issues and requirements.
• Broad knowledge of the IT environment.
• Demonstrated ability to define project, process, or other client request specifications.
• Demonstrated advanced knowledge, skills and abilities associated with problem identification and resolution.
• Advanced knowledge of business and process analysis functions.
• Works independently and as part of a team.
• Demonstrated problem-solving skills.
• Ability to learn effectively and meet deadlines.
• Demonstrated comprehensive understanding of how system management actions affect other systems, system users and dependent / related functions.

Education/Training:

• Bachelor’s degree in related area and / or equivalent experience / training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,100.00 – $80,000.00.

• This is a 12-month, 100%, full-time (40 hours per week), contract position that is eligible for full UC benefits with the possibility of extension.
• This position is exempt and paid monthly.

How to Apply

To apply, please submit your resume and cover letter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California’s Affirmative action policy.

The University of California’s Anti-Discrimination policy.

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=69450&PostingSeq=1

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