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University of Arizona Hiring for Business Administrator (Admin Ops Prof II) Harshbarger-Mines Business Center (Mu at Tucson, AZ  Full Time

Job Description

Business Administrator (Admin Ops Prof II) Harshbarger-Mines Business Center (Multiple Positions)
Posting Number req12957
Department ENGR Business Services-HMBC
Department Website Link www.engr.arizona.edu
Location Main Campus
Address Tucson, AZ USA
Position Highlights This position reports to the Manager of Finance and Administration of Harshbarger-Mines Business Center. HMBC is a center that supports four academic departments and the School of Mining and Mineral Resources in the College of Engineering. This position plays a key role on the HMBC finance team responsible for a portfolio of 81 faculty members, 560 undergrad students, 150 graduate students, and active research projects whose FY22 expenditures exceeded $10M. This position will be responsible for assisting with the management of 2-3 departments supported by the business center/HMBC. The successful candidate will work under general guidance and is expected to have general knowledge of all business and human resources functions in an academic unit. This position will assist with unit finances, All Funds Budget process, and fiscal year end. The successful candidate will also assist the administrative office with faculty postings, start-up budgets, HR transactions for TAs, graders, preceptors, and other employee transactions as needed.

Outstanding UA benefits include health, dental, and vision
insurance plans; life insurance and disability programs; paid
vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for
the employee and qualified family members; state and optional
retirement plans; access to UA recreation and cultural activities; and
more!

The University of Arizona has been recognized for our innovative
work-life programs. For more information about working at the
University of Arizona and relocations services, please .

Duties & Responsibilities

Financial Duties

  • Assist with fiscal year-end account review and rollover, review reports, and create special reports as needed.
  • Assist with tracking department operational budgets on a monthly basis.
  • Assist in managing the daily operations of multiple departments. Assists in creating budgets.
  • Review and approve financial transactions in accordance with established departmental operating budgets.
  • Assist in preparing financial and administrative reports for All Funds Budget process.
  • Analyze financial information in Analytics to produce monthly reports and accounting statements so that management has accurate and timely information for making decisions.

Human Resources Duties

  • Assist with job descriptions as positions are needed.
  • Assist with posting positions in UA Talent.
  • May liaise with HR staff to coordinate the financial component of a variety of HR processes for departments assigned.
  • Submit MSS transactions for Faculty, adjunct professors, Teaching Assistants, graders, and preceptors.
  • Assist with additional HR transactional duties as needed.

Administrative

  • Assist with streamlining HMBC processes to achieve higher efficiency and improved customer service.
  • Assist with special projects as needed

Knowledge, Skills, and Abilities

  • Strong initiative and prioritization skills.
  • Strong communication skills.
  • Knowledge of excel and ability to use spreadsheets efficiently and perform calculations.
  • Knowledge of human resource functions.
  • Knowledge of financial principles.
  • Ability to communicate effectively and professionally.
  • Ability to research and analyze data.
  • Ability to maintain high level of confidentiality.
Minimum Qualifications
  • Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience is required.
Preferred Qualifications
  • Experience with UAccess Financials, Analytics, and Employee.
  • Experience with UA policies and procedures.
  • Experience with UA Talent.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40+
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes – Full Benefits
Rate of Pay $54,853 – $71,670 (DOE)
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Career Stream and Level PC2
Job Family Administrative Operations
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 2
Target Hire Date 2/6/2023
Expected End Date
Contact Information for Candidates Kandie Stanton
Manager, Finance & Administration
[email protected]
Open Date 12/12/2022
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant References, including one from your current supervisor, will be requested from finalist.
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.


The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

 

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Job Overview

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  • Job Title: University of Arizona Hiring for Business Administrator (Admin Ops Prof II) Harshbarger-Mines Business Center (Mu at Tucson, AZ 
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