Tate Ornamental, Inc Hiring for Administrative Assistant/Receptionist Job at White House, TN Full Time

Tate Ornamental, Inc. is a family owned and operated company that has been in business since 1988. We pride ourselves on being a one-stop shop for design, fabrication, installation, and freight. We specialize in creating distinguished works of art from our fabrication of architectural metal, millwork, and stone. Our projects include stairways, railings, canopies, millwork, casework, stone and quartz.

We are looking for an Administrative Assistant/Receptionist to join our team! This position is responsible for answering the phones and greeting visitors. The ideal candidate is friendly and always willing to help regardless of the task. This position performs administrative duties to assist the accounting, metal, and sales division. The ability to maintain excellent organizational, time-management, and communication skills is the key to success in this role!

Duties and Responsibilities:

• Welcomes and directs visitors and clients
• Answers and transfers phone calls, screening when necessary · Maintains office supplies and coordinates maintenance of office equipment
• Retrieves, sorts, and distributes mail for all divisions
• Sorts vendor invoices, stamps date, and distributes to A/P
• Delivers all other mail to Controller for processing
• Prints UPS labels and notates job number, so the job cost can be charged for the shipment
• Runs job cost reports monthly and as requested by PMs or management
• Updates the company contact sheet, as needed, and electronically distributes to all staff
• Manages distribution and maintenance of Company iPads/iPhones · Completes pre-qualification form to contractors upon request
• Prints Shop and Install drawings for all divisions
• Downloads and prints jobs for sales
• Maintains all supplies for large format printer
• Prints and distributes scope sheets for sales
• Maintains miscellaneous reports for Metal General Manager
• Creates inventory labels from daily purchase order report
• Creates labels for samples
• Mails or distributes other checks as necessary
• Performs other duties as assigned

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to multitask
• Ability to work independently

Education and Experience:

• High School Diploma or GED, required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Tate Ornamental, Inc. recognizes the key to success is our people! We are growing and seeking someone who is a hard-working, conscientious individual to join our team. If you are dedicated to creating works of art and interested in continuously bettering yourself and your craft, come grow with us! Listen to a message from our President: https://tateornamental.com/jobs-at-tate-ornamental/

Tate Ornamental, Inc. an employment at-will organization unless otherwise stated in a written individual employment agreement signed by the President of the company.

Tate Ornamental, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Tate Ornamental, Inc. participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Tate Ornamental, Inc. participates in Tennessee’s Drug-Free Workplace Program and administers pre-employment drug screens upon acceptance of a conditional offer of employment. We are our committed to protecting our employees by creating and maintaining a workplace free of substance abuse.

Job Type: Full-time

Pay: $15.00 – $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative experience: 3 years (Preferred)

Work Location: One location