SUTPHEN EAST CORPORATION Hiring for Receptionist/Administrative Assistant Job at Lake Ariel, PA Full Time

SUTPHEN EAST Job Description

Position Title: Administrative Classification: N o n – E x e m p t , F u ll Time

Assistant/Receptionist

Department: Office Supervises: None

Report To: Fran Vitiello Work Schedule: 7:00AM-3:30PM M-F

JOB SUMMARY

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Reception and Phones:

Primary phones and reception at front door.

Answer phones in a polite and professional manner “Thank you for calling Sutphen East, this is “your name here”, how can I help you? “. Route calls to the proper personnel. Answer inquiries about the company.

Greet customers and vendors and visitors at the door in a polite and professional manner.

File Management

General filing as needed. Ask each department if they have any filing you can assist with when caught up on work.

Truck hours

Accurately record weekly truck hours in a spread sheet on the server. Break down departments and totals as needed. Complete these weekly.

Record keeping

Communicate with and Coach all employees about changes in laws and new rules from Sutphen.

Coordinate with Hilliard HR personnel and Sutphen East HR rep.

Committee’s

Serve on Safety Committee as needed

OSHA / DOT

Maintain all records and files. Follow up and ensure all paperwork is current. Work with Service dept. to ensure DOT requirements are met on the service trucks. Maintain all MSDS Sheets for everything in shop, as required.

Employee handbooks

Maintain, update, and ensure all employees receive a copy of handbook / safety manual upon hiring.

Ensure all employees receive updates to handbook and maintain signed copies of each employee’s receipt of book and amendments.

Assist Office Staff as requested by the GM.

Uniforms

Manage the weekly process of uniforms with uniform vendor. Track bill and ensure accuracy. Order uniforms for employees as required.

Sutphen Merchandise – Keep inventory +/- min. Ensure store is kept neat and clean and fully stocked with Sutphen gear/shirts

Safety handbooks

Maintain, update, and ensure all employees receive a copy of safety manual upon hiring. Ensure all employees receive updates to handbook and maintain signed copies of each employee’s receipt of book and amendments.

Welcome board

Maintain updated pictures and information on main welcome board slide show.

Maintain truck white boards and truck hour boards

Misc.

Front entrance appearance. Please make sure front entrance and lobby are always clean and welcoming for our visitors.

Maintain attendance records, sign in and out sheets.

Ensure visitors follow proper safety procedures.

Follow all company security measures.

Coordinate mail flow in and out of office. Ensure mail is distributed to the proper personnel in a timely manner.

Employee onboarding – safety video’s

Hand out applications as needed.

Schedule interviews

Make reference checks for applicant

Manage parking assignments.

WORKING CONDITIONS

Manufacturing environment; may be exposed to loud noises, changing temperatures, machinery with moving parts, and exotic materials.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform

each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Diploma or Equivalent

Clean / valid driver’s license

LANGUAGE SKILLS

Must be able to follow written and oral instructions.

Must be able to communicate in English (both written and oral) as it relates to the job.

Must be adaptable to a changing work environment, competing demands and is able to deal with frequent change, delays, or unexpected events.

MATHEMATICAL SKILLS

Basic mathematical knowledge

WORKING CONDITIONS

The working conditions are normal for a manufacturing environment. While performing the duties of this job, the employee is regularly required to stand for long periods of time. The employee frequently is required to walk; stoop and bend; and work on overhead structures.

Work may involve lifting of materials and product up to 100 pounds maximum with frequent lifting and/or carrying of objects weighing up to 50 pounds. The use of lifting devices and the “Buddy System” are available.

Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Working in this environment requires the use of safety equipment that may include but not limited to safety glasses, hearing protectors, safety shoes, etc.

The physical demands of this position are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

individuals with disabilities to perform the essential functions.

ACCOUNTABILITIES AND MEASURES

• Adherence to the Company’s policies and procedures.
• Adherence to the Company’s Safety Standards.
• Ability to maintain clean work areas and follow good housekeeping practices.
• Ability to follow work rules, work independently, be flexible and be willing to perform a variety of jobs.
• Ability to work effectively, courteously, and respectively with other personnel.
• Ability to respond quickly and willing to go the extra mile.

SIGNATURES

I have read this job description and understand what is expected of me in this position.

I understand that this job description is not an employment contract. This job description has been

designed to inform applicants of the general duties and responsibilities involved with this position.

Applicant Signature Date

Job Type: Full-time

Pay: $19.00 – $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
Spraying disinfectant twice a day to all commonly use doors and counter tops

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location