Position Summary
At Stony Brook Medicine, a Business Coordinator is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Incumbent will coordinate all office functions for hospital leaders with the Neurosciences Institute, particularly the Psychiatry and Behavioral Health divisions. This includes scheduling meetings, meeting logistics, preparing presentation materials, tracking data, coordination of assigned projects, telephone reception, processing of communications into and out of the office, record keeping and preparation, filing of documents, etc. Qualified candidates will demonstrate superior communication and organizational skills, basic project management and intermediate Excel skills.
The Business Coordinator be responsible for a variety of support and coordination of activities as it relates to the Neurosciences Institute and Neurosciences Institute service lines, specifically the Psychiatry and Behavioral Health divisions, under the general direction of the Association Director of Operations for the Neurosciences, with additional reporting to the FTA and CPT supervisors, with additional reporting to the Associate Director of Operations for Neurosciences. The incumbent is responsible for providing administrative support and coordination for all daily activities. This position has responsibility for troubleshooting, prioritizing, acting upon and/or reassessing inquiries and/or problems on behalf of leadership as well as providing and understanding data collection and analysis.
Duties of a Business Coordinator in the Clinical Support/Mental Health Department may include the following but are not limited to:
This is a temporary position that can end at any time.
Qualifications
Required Qualifications
Preferred Qualifications
Special Notes: Resume/CV should be included with the online application.
In accordance with federal and state regulations that all hospitals and nursing homes require personnel to be vaccinated against COVID-19, candidates who are not already fully vaccinated must obtain the first dose of a COVID-19 vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses in accordance with that particular vaccine manufacturer’s protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of a job offer or in accordance with that particular vaccine manufacturer’s protocol, whichever comes later.
The state regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulations allow for limited exemptions with reasonable accommodations, consistent with applicable law.
.Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
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Prior to start date, the selected candidate must meet the following requirements:
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access .
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Job Number: 2302124Official Job Title: TH Staff Assistant IIJob Field: Administrative & Professional (non-Clinical)Primary Location: US-NY-Stony BrookDepartment/Hiring Area: Clinical Support Mental HealthSchedule: Full-time Shift :Day Shift Shift Hours: 8:30 AM – 5:00 PM Pass Days: Sat, SunPosting Start Date: Jun 2, 2023Posting End Date: Sep 1, 2023, 3:59:00 AMSalary:Commensurate with experienceSalary Grade:SL1SBU Area:Stony Brook University Hospital
To apply, visit https://stonybrooku.taleo.net/careersection/2/jobdetail.ftl?job=2302124&tz=GMT%2B00%3A00&tzname=UTC
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Equal Opportunity/Affirmative Action Employer. Women, people of color, individuals with disabilities, and veterans are encouraged to apply.
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