Stanford University Hiring for Assistant Director, IDEAL Initiatives and Programs at Office of Development, Stanford, California, United States Full Time

Assistant Director, IDEAL Initiatives and Programs🔍Office of Development, Stanford, California, United StatesNew📁Administration📅1 day ago Post Date📅100695 Requisition #

Note: Not all unique aspects of the job are covered by this job description.

Stanford University’s Office of Development (OOD) is seeking an Assistant Director for the IDEAL Initiatives and Programs team.

OOD advances Stanford’s mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and academic leaders, OOD staff members strive to accelerate Stanford’s purposeful impact in the world. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

The IDEAL Initiatives and Programs (IIP) team provides leadership and support focused on strengthening philanthropic relationships within Stanford’s emerging philanthropic communities, including those historically underrepresented. The team employs targeted engagement and giving strategies aligned with the interests, values, and priorities of these communities, and collaborates with development teams, the Stanford Alumni Association, and other campus stakeholders, to cultivate alumni donors and volunteers who share a commitment to Stanford’s mission.

Reporting to the Assistant Vice President for IDEAL Initiatives and Programs, the Assistant Director, IDEAL Initiatives and Programs is responsible for project management, volunteer coordination, and portfolio support to advance this work and deepen relationships within Stanford’s next generation of philanthropists.

Job Purpose:

The Assistant Director, IDEAL Initiatives and Programs will provide collaborative, strategic, and tactical support to fundraising programs and activities for the IDEAL Initiatives and Programs (IIP) team. Collaborating across the Office of Development (OOD) and with colleagues in school and units, and class giving, this person will assist in establishing and maintaining relationships with all university constituencies. Under supervision by the Assistant Vice President for IDEAL Initiatives and Programs, this person will work to assist efforts to cultivate relationships and giving within emerging philanthropic constituencies.

Your responsibilities include:

Program Management

• Coordinate and facilitate program operations to enhance greater strategic focus by identifying and building proficiency and efficiency across our team and partners.
• Assess and produce relevant, custom information (reports, charts, graphs and tables) from structured data sources.
• Synthesize complex data quantitatively and qualitatively into reports and executive summaries.
• Review and track funds and initiatives, and report on use of gifts, as assigned.
• Prepare complex reports on a quarterly basis for IIP priorities, carry out analysis and recommend next steps.
• Participate in development of budgets and/or projections for proposed initiatives.
• Establish collaborative working relationships with colleagues across schools and divisions and support the IIP team in staying up to date on current priorities and needs that emerge.
• Update and maintain IIP materials on the internal OOD resource hub, known as the “Corral”; manage and edit presentation of materials online.
• Collaborate with marketing/communications in the development and execution of marketing efforts, including website, stewardship letters, and priority papers.
• Organize the dissemination of materials and raise awareness of IDEAL-aligned priorities among fundraising staff.
• Serve as a liaison with other schools, units, initiatives, and working groups.
• Assist in research activities to inform strategies and stewardship for prospects and initiatives. Includes: retrieving and synthesizing donor and prospect information, updating records, and generating reports using Salesforce, Stanford’s external relations database, and financial reporting systems.

Volunteer Management

• Serve as a liaison with alumni donors and volunteers.
• Assist in the planning and execution of volunteer-led initiatives, including the planning and implementation of meetings, webinars, and in-person events.
• Provide support through communications, briefings, meeting minutes, room/materials and prep.

Portfolio Support

• Assist team fundraisers with their portfolio management of assigned prospects.
• Identify and leverage campus opportunities and resources for donor cultivation, engagement, and stewardship.
• Assist in the planning and execution of strategic donor events, campus visits, and high-level donor meetings.
• Bring a strong eye for design to create and edit compelling presentation decks and fundraising collateral.
• Assist with establishing and deepening key donor and alumni engagement with Stanford through meaningful contacts. This will include drafting thoughtful written materials, (proposals, thank you letters, and stewardship materials), as well as monitoring, analyzing and reporting overall results to internal and external constituencies.
• Troubleshoot gift and payment issues and ensure accurate donor record keeping.

*Other duties may also be assigned.

To be successful in this position, you will bring:

• Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
• Excellent written communication (writing, editing, etc.)
• Strong abilities in Excel/Google Sheets preferred.
• Experience creating high-level PowerPoint decks is highly preferred.
• Advanced ability with Microsoft Office suite.
• A commitment to promoting and supporting an environment of diversity and inclusion.
• Political acumen to collaborate effectively and diplomatically with multiple constituencies.
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Thrives on a growth mindset and contributes to a positive and optimistic working environment.
• Outstanding communication skills and exceptional attention to detail and follow-through.
• Excellent interpersonal skills, including cross-cultural competencies.
• Ability to effectively communicate with both internal and external constituents.
• Proficiency with database systems, such as Microsoft Access.
• Ability to manage multiple activities in a deadline-oriented environment; highly organized, flexible and rigorous attention to detail.
• Interest in examining and improving processes, drawing on best practices across teams. 
• Demonstrated ability to produce data in a clear and understandable manner meeting user requirements.
• Willingness to represent and work on behalf of the team in cross-university activities, to internal and external constituencies, and outreach activities, building a network of relevant contacts.
• Ability to take a leadership role on projects.

The main work location for this position is Stanford University historical campus. Open to hybrid work schedule (minimum two days per week onsite).

The expected pay range for this position is $64,480 to $120,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORKING CONDITIONS:

• May require working flexible hours, including nights and weekends. Occasional travel may be required.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

WHY STANFORD IS FOR YOU:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

Additional Information

• Schedule: Full-time
• Job Code: 4121
• Employee Status: Regular
• Grade: H
• Requisition ID: 100695
• Work Arrangement : Hybrid Eligible