Spelman College Hiring for Faculty-Led Programs Advisor and Data Specialist at Atlanta, GA Full Time

Faculty-Led Programs Advisor and Data Specialist

Position Summary:

Reporting to the Vice Provost for Global Education, this position advises students on short-term, faculty-led study abroad opportunities, the application process and assists with coordinating program logistics at home and abroad. The position also coordinates information sessions, orientations, workshops, and other study abroad-related events. The incumbent will collaborate with other offices on campus, faculty, and partners (both local and international) to gather pertinent data on student global travels and will be responsible for data management and analysis.

Essential Duties and Responsibilities :

• Responsible for campus outreach efforts to enhance student’s participation in Faculty-led programs at Spelman
• Coordinates and processes efficiently students’ application materials for the two-week, faculty-led programs and other short-term programs run by the Gordon-Zeto Center to destinations in Africa: Ghana (Accra), Morocco (Rabat), Rwanda (Kigali), and other new faculty-led programs.
• Maintains knowledge of all short-term programs including other travel opportunities provided by Spelman partnership engagements and proactively discusses components with applicants.
• Coordinates and monitors program fee payments made by selected students and collaborate with the Bursar’s office to track and reconcile installment payments.
• Monitors attrition rate of selected students and coordinate replacements with students on the waiting list.
• Coordinates group flights through the College’s travel agency and monitor students’ installment payments for airfare.
• Serves as one of the main contacts with study abroad providers for all travel logistics including coordination of pre-departure orientation.
• Maintains accurate yearly records for campus global engagements, especially faculty/staff internationalization activities (international conferences/workshops attended, site visits to study abroad programs, research travel etc.) and internationalization of the curriculum.
• Maintain the student international travel database which involves; data entry, tracking of all international student travel data, and ensuring the accuracy and integrity of the data;
• Assists with the management of the summer study travel programs’ budget (access to banner – read and review only and review of expenditure reports for faculty travel to destination countries);
• Maintains the International Travel Authorization Data Registry and extracts travel information, as needed;
• Designs surveys using Qualtrics and data processing of all surveys (pre-departure, post- study abroad, specific study abroad program evaluation) and rubric guides associated with the assessment and evaluation of study abroad programs;
• Serves as liaison for data collection from other entities on campus;
• Maintains the database for campus global engagements, especially faculty/staff internationalization activities (international conferences/workshops attended, site visits to study abroad programs, research travel etc) and internationalization of the Curriculum;
• Maintains all Partnership Agreements/MOUs approved by the Vice Provost for Global Education, Provost, and President.
• Assists the Vice Provost for Global Education in data extraction, variable transformation and definitions, data analysis using SPSS (or any other data analytical software), data interpretation, presentation of results using graphs/tables, and dissemination of results.

Required Qualifications:

A bachelor’s degree (preferably in the Social Sciences) or an equivalent combination of education and experience required. Must possess a strong ability and interest in data analysis.

Strong interpersonal, excellent writing and time management skills, and the ability to multitask are essential. Incumbent must maintain a professional demeanor with the ability to work diligently to ensure deadlines are met. Must possess the ability to interface with internal and external customers (domestics and international) with diplomacy and tact are essential. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. This position requires good analytical skills and must be detail oriented. The ability to work effectively under pressure, be proactive, demonstrate initiative, and promote teamwork are key assets of this position.

Excellent oral communication skills are required when presenting information and responding to questions from internal and external customers in one-on-one or group situations. Incumbent must be able to read, analyze, and interpret documents such as safety rules, grant requests for proposals and procedural manuals.

The individual must have advanced computer skills using Microsoft Office Suite and must have experience writing business correspondences (memos, emails and letters), revising grant proposals, creating tables, graphs and Power Point presentations.

Preferred Qualifications:

A recent graduate with study abroad experience in cross-cultural communication and a strong desire to learn and develop a career in international education is preferred.

Certifications, Licenses, Restrictions :

N/A

Physical Demands:

While performing the duties of this job, the employee is regularly required to: sit, walk, talk, hear, use hands to handle office supplies, operate computer and other office equipment. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.

Shift:

Days

% Travel Required:

0%

Full Time/Part Time:

Full-time

Work Location/Schedule::

This position is eligible for a hybrid work arrangement.

FLSA:

Non-Exempt

Number of Vacancies:

1

Posting Number:

SC0585P

Posting Open Date:

07/21/2023

Open Until Filled:

No

EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

COVID-19 Vaccination Protocol:

Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up to date COVID-19 vaccination of all faculty, staff, and students (collectively “Campus Community”) that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination: full vaccination and a booster (when eligible) or a single dose of the bivalent vaccine) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at [email protected]. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.