Saiia Looking for Accounts Payable Specialist at Birmingham, AL  Full Time

• Receive and assess receiving reports and approved invoices to ensure accuracy of charges and compliance with contractual obligations.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prioritize invoices according to cash discount potential and payment terms.
• Apply and review the correct project and account coding to invoices and expense accounts – follow up with field staff as needed.
• Process check requests.
• Respond to all vendor inquiries and work with vendors to resolve past due invoices.
• Assist in month end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Prepare check requests or wire transfer requests in accordance with company procedures.
• Prepare weekly check-runs.
• AP Statement Reconciliation.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES:

• Thorough understanding of corporate and industry accounts payable practices, processes, standards, etc. and their impact on company activities.
• Proficiency with all necessary technological tools, including Microsoft Office Word, Excel, PowerPoint , and Outlook with the ability to use other software, as necessary.
• Experience with ERP systems.  Vista Viewpoint preferred.
• Strong Data Entry skills
• Exceptional interpersonal and customer service skills.
• Exceptional time management and planning skills.
• Analytical mindset and good problem-solving skills.
• Excellent written and verbal communication.
• Ability to organize numerous streams of information.
• Ability to meet timelines, manage multiple projects, and work in a fast-paced environment.
• Ability to maintain a high level of accuracy in preparing and entering financial information.

SUPERVISORY RESPONSIBLITIES:

• This position has no supervisory responsibilities.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• High School Diploma or equivalent; and
• An Associate degree in accounting or certificate in business accounting preferred.
• 2-5 years prior business experience is preferred (accounts payable or general accounting).

WORK ENVIRONMENT:

• Work is performed in an office environment, with standard office equipment available. 

LICENSES AND CERTIFICATIONS:

• Must have and maintain a valid state issued Driver’s License with driving record that meets Saiia’s risk management guidelines.

TRAVEL:

• This position works from the corporate office and is not required to travel regularly to meet the position’s normal duties and responsibilities.

PHYSICAL REQUIREMENTS:

• Sits: Continuously 5.5 – 8 hours daily
• Stands: Occasionally .25 – 2.5 hours daily
• Walks: Occasionally .25 – 2.5 hours daily
• Drive: Never
• Lift/Carry 0-10 lbs.: Occasionally .25 – 2.5 hours daily
• Lift/Carry 10-20 lbs.: Occasionally .25 – 2.5 hours daily
• Lift/Carry 20-50 lbs.: Never
• Lift/Carry 50- over 100 lbs.: Never
• Reach Above: Occasionally .25 – 2.5 hours daily
• Bend/Stoop: Occasionally .25 – 2.5 hours daily
• Use Hands for Pushing/Pulling: Occasionally .25 – 2.5 hours daily
• Use Hands for Manipulations: Continuously 5.5 – 8 hours daily
• Stress Level of Job: Moderate

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KEY BEHAVIORAL TRAITS FOR SUCCESS:

• Commitment to Task: Able to take responsibility for actions and outcomes and persist despite obstacles; give dedication to the position; demonstrate dependability in difficult circumstances and show a sense of urgency about getting results.
• Communication: Able to clearly present information through spoken or written word; read and interpret required information; communicate effectively with internal customers; listen well.
• Decision Making & Problem Solving: Able to act in solving problems while exhibiting judgment and a realistic understanding of issues; able to use reason with a variety of topics and situations; review facts and weigh options with a strong attention to detail.
• Policies, Processes, & Procedures: Able to act in accordance with established guidelines; follow standard procedures; communicate and enforce organizational policies and procedures; recognize and constructively conform to company standards.
• Integrity: Deal with others in a straightforward and honest manner, accountable for actions, maintaining confidentiality and supporting company values.

The above is intended to describe the general content of and the requirements for the performance of this position.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.