UFCW Looking for Accounting Clerk II (on-site) at Washington, DC  Full Time

Organization:
United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities.  Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:
Washington DC, near Metro (on-site)

Position Description:
The Accounting Clerk II is responsible for executing accounting clerical duties that include filing, data entry, and routine reconciliation and analyses for the Accounting Department.

Duties and Responsibilities:

• Prepares and emails monthly per capita invoices, statements of account, loan statements and supplemental billings to local unions and councils.
• Posts daily receipts (cash, memos & wires) for several bank accounts including memos for General Funds, deposits for Strike, ABC, Convention, Building Funds, and various benefits checking accounts. Retrieves files for auditors and staff, as needed.
• Processes daily electronic payments, for US and Canada, US Lockbox, applies payments appropriately to various accounts.
• Processes and maintains monthly ACH files (Automated Clearing House) and assists with Managing the ACH templates in Capital One.
• Processes and records non-lockbox ABC receipts through Excel, and Quorum software and transfers transactions to S/L accounting software.
• Processes and records lockbox ABC receipts through Quorum in Account Coordinator’s absence.
• Creates and maintains ABC spreadsheets. Coordinates with Quorum on ABC problems.
• Assists Account Coordinator with processing & editing of lockbox ABC receipts in preparation for month closing/FEC filing.
• Answers inquiries related to PC billing and adjustments and analyzes outstanding balances on Locals PC accounts.
• Helps Account Coordinator with Unapplied Credits and processes in Unity and maintains the Invoice Adjustments file in SharePoint.
• Prepares bank deposits using remote scanner. Generates daily deposit report and scans daily deposit report into SharePoint.
• Assists with destroying monthly deposit reports and checks after month closing.
• Fulfill local requests for ABC reporting supplies.
• Assists with check requests and EFT requests through PN3 for monthly District Council transfers.
• Creates and maintains manuals for receipts, ABC and remote deposits.
• Assists various staff being trained on receipt, ABC and remote deposit procedures.
• Provides back-up for Account Coordinator in their absence, with various miscellaneous charges and credits.
• Backs-up other accounts receivable functions as needed.  Maintains confidentiality of UFCW records and financial information.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience:
Minimum two years bookkeeping or accounting experience. Familiarity with Microsoft SL or similar complex accounting system is preferred.

Computer/Software Skills:
Ability to navigate through database systems and software packages to retrieve, update and verify information. Proficiency in the use of a calculator and other standard office machines.  Ability to prepare documents using spreadsheet applications.

Keyboarding Skills:
Input of 35 words per minute.

Communication Skills:
Ability to comprehend rules, policies, and procedures, and the demonstrated ability to maintain timely and effective communication with other departments, vendors and field staff.

Other Knowledge/Skills/Abilities Required:
Ability to process transactions and prepare required reports in a fast-paced, deadline-oriented, and confidential environment.

Excellent analytical and mathematical ability.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Must be able to maintain strict confidentiality of sensitive UFCW records and financial information.

Attendance:
Attendance will be a determining consideration in all cases where two or more applicants have equal ability, qualifications and/or reliability.

Job Demands:
Pace of work is moderate and even. Duties are somewhat diverse. Deadlines are common but generally predictable.

Working Conditions:
The work is performed in a normal office environment. The noise level is usually moderate.

Physical Demands:
The position involves, but is not limited to, written and oral communications skills, use of a computer keyboard, close vision, sitting for long periods, stooping, bending, and reaching.

Compensation:        

• Salary commensurate with experience. Generous benefits.

Duration: 

• This is a full-time position; posting closes when position is filled.      

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to [email protected].