Rubio’s Coastal Grill Hiring for HRIS Manager Job at Carlsbad, CA Full Time

Job Purpose Summary
This position is responsible for supporting the People Services department in the areas of HRIS data management, reporting, implementing integrated HRIS systems, project management and analyzing data necessary to show trends to assist the organization in meeting its strategic objectives. An individual contributor, working manager. Collaborates across People Services functions and Rubio’s departments. Leads by example and is accountable for the C.O.R.E. 5.

Essential Job Duties

Responsible for HRIS system from the People Services/Master Data aspect

• Analyzes data and generate reports to ensure legal compliance and to monitor, audit and maintain the integrity of information entered and extracted from the HRIS
• Defines user controls with the assistance of internal audit
• Reviews and communicates all audit processes and creates controls for procedures and best practices
• Oversees the collection and input of data into HRIS, audit data files and ensure integrity and accuracy of the system(s)

Leads the HRIS day-to-day activities to support the HR, payroll and other related functions

• Responsible for initiation and continuous improvement in the overall HRIS processes
• Audit data for payroll processing
• Manage year-end processes to ensure accurate data for W2’s and benefits enrollment
• Responsible for importing all data, mass changes and system administration with controls for auditing each process
• Improves effectiveness and efficiency of document filing scanning system for all employee records

Designs and generates reports in relation to workflow

• Reporting and analysis of turnover, cost per hire, time to fill, compensation, EEO and other HR metrics
• Audits current reports for accuracy and effectiveness

Builds strong cross functional relationships and partnerships with IT, payroll, finance and operations

• Defines, develops, coordinates and executes implementation of automation to processes with emphasis on a paperless environment
• Documents and communicates all processes related to data management
• Spearheads training related to HRIS and updates desk procedures for users
• Clearly define system capabilities and limitations
• Project management for all HRIS integration (Ceridian, Health & Welfare, Self Service Portal, Virtual Edge, ESS/MSS, The Work Number and EI9/EWOTC)

Manages HRIS vendor relationships and ensures appropriate billing of services

Analyzes and interprets needs and solutions and make recommendations to Rubio’s Executive Team

Perform other analysis and assist with projects as requested

Non-Essential Job Duties

May perform similar and incidental duties, as required.

Job Qualifications

Education: Bachelor’s degree (B.A.) in computer science, payroll or related field or equivalent combination of education and experience. Technical certifications valued.

Experience: Minimum of five years experience and/or training, or equivalent combination or education and experience in the field of Human Resources and/or Systems Development. Restaurant Industry/Retail experience preferred but not required. Must have thorough understanding of Human Resources functions and HRIS technology, including preferably high volume ESS/MSS environment.

Knowledge: Proven database management and administration skills and advanced excel skills. Previous exposure and advanced knowledge of HR information systems, specifically Ceridian/Dayforce, applicant tracking systems, specifically TalentReef and Dayforce and online benefits enrollment system(s), ideally BenefitFocus or Mercer 365.

Language Skills: Excellent oral and written communication skills. Working knowledge of HRIS languages.

Math Skills: Analytical math skills.

Other Skills: Highly self-motivated, analytical and detail oriented with proven knowledge of project management. Ability to communicate clearly to others on HRIS system related functions so they can clearly understand. Ceridian/Dayforce knowledge a plus.

Other Abilities: Ability to solve problems and interpret instructions and guideline, train team members on Company functions and policies and convert raw data into presentation materials. Ability to work in a team environment, promoting cross-functional collaboration. Ability to demonstrate a high level of self-discipline and drive. Ability to maintain a high level of patience with others. Ability to provide organizational leadership and foster a team environment. Ability to handle multiple priorities.

Reporting Relationships

Reports to the Chief People Officer

Major Business/Professional Contacts

Frequent contact with various levels of Restaurant Support Center, Field Operations management and vendors concerning HRIS functionality, questions, concerns, reports, information, and assistance.

Working and Environmental Conditions

Typically functions in an office environment and may require long amounts of time sitting, typing and looking at a computer screen. Position is based in Rubio’s Support Center.

Physical Demands

Requires sitting for extended periods of time. May require time on the phone and/or in front of a laptop computer for long periods of time. Flexible hours, night and day, weekends and holidays to respond to calls, complaints, and/or emergencies.

Tools and Equipment Used

Computer, telephone, multi-purpose printer, projector.

Rubio’s is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment.

Rubio’s participates in E-Verify.

Job Type: Full-time

Pay: $80,000.00 – $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 4 years

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Carlsbad, CA 92008: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Carlsbad, CA 92008