Palladium Hiring for Senior Associate, Project Delivery, Niger AHMS at Washington, DC  Full Time

Senior Associate, Project Delivery, Nigeria AHMS

About Palladium:

Palladium is a global company working to design, develop and
deliver positive impact on the lives and livelihoods of people around the
globe; broaden access to health, water, power, and infrastructure; build
enduring, sustainable, and transformative institutions and market systems to
address global challenges; and conserve the natural world. We operate in over
90 countries and have a workforce of 4,000 talented, motivated, and diverse
staff of all religions, races, languages, and gender identities.

This Opportunity:

The Integrated Health Services and Systems Portfolio is seeking a
Senior Associate, Project Delivery, to support a five-year USAID funded
activity that will increase the scale, coverage, and use of life-saving malaria
interventions in Niger. This project will support the ministry of health and
programmatically complement other health activities in Niger to promote a
comprehensive package of primary health care.

The specific purpose of the position is to support and facilitate
the management and implementation of effective and efficient financial and
compliance activities to deliver projects in accordance with contractual
obligations, company policies and client rules and regulations. The Senior
Associate, Project Delivery uses their experience in completing substantive and
administrative tasks to enhance management of Palladium’s projects.
Knowledgeable in the basics of project, grants and financial management, this
role works closely with the Senior Manager, Project Delivery, to take on
increasingly complex duties and challenges in project delivery. They may begin
to practice their management skills by overseeing one or two small projects
with close coaching from their supervisor. Staff in this role work closely with
their PMUs to regularly demonstrate knowledge in all aspects of project
management, in preparation to take on manager-level positions in project
delivery or functional areas.

Location and Compensation:

The position is based in Palladium’s
Washington D.C. office.

For our prospective employees in the United States, please note
that the full-time equivalent annual base salary for this position is expected
to range from $67,000 to $78,000 and successful candidates may also be eligible
for additional, variable incentive compensation dependent on the role. For
part-time employees, the salary will be prorated based on the actual number of
hours worked.

Please be advised that a final salary offer will be based on
various factors, including but not limited to your qualifications, education,
experience, skills, seniority, performance, and Palladium’s business or
organizational needs.

If you have any questions or concerns regarding the compensation
for this position, please do not hesitate to reach out to us. We value your interest
in our company and appreciate the opportunity to discuss this opportunity with
you.

You and Your Career:

If you are a problem-solver, collaborator, and doer, and you have
expertise in project management, we are interested in hearing from you.

We are a learning organization and provide growth opportunities
from the start. We pride ourselves on giving you the freedom, resources, and
guidance to chart a fulfilling career!

Reporting and Supervision:

The Senior Associate will report to the Senior Manager, Project
Delivery in the Integrated Health Services and Systems portfolio.

Primary
Duties and Responsibilities:

• Support Project Directors/Managers in the management of project teams
  
• Support the planning, implementation, and reporting on project activities as needed and requested
  
• Provide support to project work planning, budgeting, and progress/financial reporting
  
• Work with partner organizations (such as subcontractors) on the contractually compliant delivery of agreed inputs and achievement of agreed outputs and outcomes
  
• Contribute to planning and managing project start-up and closeout including assisting with registration and establishing project offices and facilitating finalized leases
  
• Serve as the project’s liaison between corporate services, Senior Managers, Project Delivery, and the Compliance and Project Excellence Hub, and the project
  
• Help draft and maintenance of project-specific components of the project operations manual
  In collaboration with Process Excellence Hub and Palladium’s business management services (BMS) (including Contracts & Compliance), support training and giving guidance to project staff on and ensure compliance with company policies, and client rules and regulations (covering as required, risk management, project planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other project management matters)
  
• Participate in the development and monitoring of project work plans
  
• Support drafting and development of internal and external reporting (for example: quarterly Internal Project Reviews (IPRs), project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose
  
• Ensure project issues and risks are reported on, managed, and mitigated, and escalate risks and issues to practice, project, or leadership, as required
  In collaboration with Risk Management, conduct periodic compliance checks on processes and internal controls, including asset management procedures
  
• Manage service providers and address contractual and payment matters as needed
  
• Support development of project subcontractor, grants management, and procurement procedures compliant with internal policies and client rules and regulations
  
• Assist in monitoring quality of field procurement, ensuring compliance with company anti-corruption and due diligence processes
  
• Draft monthly reporting on the status of partner budgets/invoicing and grants
  
• Draft and obtain approval for contract action requests (i.e., travel, personnel additions/changes, partner, grant, budget realignment, etc.)
  
• Support the planning and coordination of inputs from the company’s security team as needed
  
• Lead internal PMU administration, including drafting weekly meeting agendas, tracking tasks, maintaining calendars and deadline reminders
  
• Contribute to technical assistance through reviews, engaging in work planning and discussions with the field team, etc. to build skills with the goal of taking on a more senior role, such as director of project delivery or a functional area
  

Contract and
Client Relationship Management

• Support the monitoring and maintenance of compliance with head/prime contracts
  
• Manage and support contract amendments as required
  
• Prepare regular or ad hoc reporting and communications with clients
  
• Support project advocacy with internal and external stakeholders
  

Financial
Management

• Advise field teams on company policies for financial management to ensure they are implemented in compliance with the client’s rules and regulations
  
• Support efforts to ensure project levels of delegated authority issued are in accordance with Palladium’s Expenditure
• Approval and Signature Authority Policy and Guidelines and facilitate the process for higher-level approvals as required
  
• Collaborate with Financial Management to establish the project charge codes, ensuring they meet client and project requirements for cost allocation, monitoring and evaluation, and client reporting
  
• Collaborate with Treasury to facilitate set-up of project bank accounts with appropriate company and project signatories
  
• Emphasize adherence to the project financial calendar including monitoring, reconciling, and reporting on expense advances monthly
  
• Support monitoring of expenditures against budgets and forecasts, including staff costs, operating expenses, and procurements as a metric to track the project’s progress against its work plan
  
• Support project financial / cash-flow planning, review, and approval for funding requests from the field, and review and obtain approval for monthly Funds Transfer Requests (FTRs)
  
• Review cashbooks / field vouchers and ensure supporting documentation is complete
  
• Serve as a coordinator for service providers and obtain approval for work orders and invoices; assist in ensuring accuracy of client invoices (including monthly, milestone and performance-based invoices)
  
• Support the external audit process as needed and ensure retention of project records is compliant with company and client policy
  

Human
Resource Management and Recruitment

• Support project human resource planning, recruitment, contracting, and coordination of inputs from the company’s Compliance, HR, and Talent Acquisition teams (i.e., benefits, local law, etc.)
  
• Maintain project data on relevant HR systems for short-term and long-term staff and consultants
  

Key
Competencies Required:

• Fluency in English and French
  
• Familiarity with developing country contexts, including short- or long-term work in one or more developing countries
  
• Significant experience with project management involving government clients, preferably USAID
  
• Strong communication skills as demonstrated in brief writing sample(s) and/or interviews
  
• Significant experience preparing budgets, forecasts, and approval requests for USAID
  
• Significant experience working with developing country-based financial, operations, and procurement teams, reviewing field vouchers and quality assuring other work
  
• Financial acumen and the ability to build, trouble-shoot, interpret, and/or analyze financial report
  
• Experience solving problems when solutions are not obvious or clearly articulated, as identified in interviews or experience
  
• Demonstrated ability to juggle multiple tasks and deadlines; ability to function effectively in fluid or adaptive environment
  

Professional
Expertise/Competencies Preferred:

• Experience interacting in person with USAID as a client/counterpart
  
• Experience training developing country-based staff or counterparts on contractually compliant operations or procurement issues
  
• Ability to identify and recommend process inefficiencies and recommend changes; experience in catalyzing improvements in policy or processes
  

Equity,
Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and
inclusion into everything we do. We welcome applications from all sections of
society and actively encourage diversity to drive innovation, creativity,
success and good practice. We positively welcome and seek to ensure we achieve
diversity in our workforce; and that all job applicants and employees receive
equal and fair treatment regardless of their background or personal
characteristics. These include: (but are not limited to) socio-economic
background, age, race, gender identity and expression, religion, ethnicity,
sexual orientation, disability, nationality, veteran, marital or Indigenous
status.

Should
you require any adjustments or accommodations to be made due to a disability or
you are a neurodivergent individual or for any other circumstance, please email
our team at [email protected] and we will be
in touch to discuss.

Safeguarding – We define
Safeguarding as “the preventative action taken by Palladium to protect our
people, clients and the communities we work with from harm”. We are committed
to ensuring that all children and adults who come into contact with Palladium
are treated with respect and are free from abuse. All successful candidates will be subject to
an enhanced selection process including safeguarding-focused interviews and a
rigorous due diligence process.