New Jersey Education Association Looking for Principal Clerk-Bookkeeper at Trenton, NJ  Full Time

NJEA announces a vacancy for a Principal Clerk-Bookkeeper in the Accounting Department.

COVID-19 Considerations: NJEA has developed a detailed set of safety protocols in connection with the return to in-person employment, including that all new hires must be fully COVID-19 vaccinated or willing to be fully COVID-19 vaccinated including up-to-date with boosters prior to the start of employment.

Job Summary

Under the supervision of a management employee or his/her designee, performs bookkeeping and other related clerical work requiring a thorough knowledge of the Association rules, regulations, policies, and procedures, and the frequent exercise of independent judgment.

Essential Functions

1. Processes accounts payable vouchers, payroll, billing, cash receipts and credit card transactions.
2. Checks extensions on vouchers, enters proper codes, and distributes to appropriate offices for approval.
3. Posts to subsidiary ledgers, draws all checks, including payroll.
4. Prepares and reconciles accounts, bank statements, and other reports.
5. Maintains other subsidiary accounts, including deposits, transfers, issuance of checks and reconciliation.
6. Extensive use of automated systems to record financial transactions and reporting.
7. Posts cash receipts for membership accounting to the general ledger.
8. Matches checks to approved vouchers and follows appropriate mailing procedures.
9. Maintains other subsidiary accounts, including deposits, transfers, issuance of checks and reconciliation.
10. Prepares monthly, quarterly, and annual reports to state and federal agencies.
11. Maintains the necessary records and files.
12. Answers questions from leaders, members and other staff pertaining to financial matters.
13. Prepares necessary reports as needed.
14. Assists with the training of accounting staff.
15. Prepares journal entries for postage and printing jobs
16. Completes work in other departments within the Business Division as time allows
17. Opens mail for Purchasing and Accounting Departments
18. Updates and maintains the Purchase Order log
19. Enters Purchase Orders into the Purchasing system after they have been audited
20. Performs other duties as needed.

Qualifications, Training & Experience

Graduation from high school; or possession of an approved high school equivalency certificate, and/or advanced degree in accounting.
Three years of accounting experience or baccalaureate in accounting.

Knowledge, Skills & Abilities

• Thorough knowledge of automated systems, particularly, Microsoft office products, Work, Excel, E-Mail, and Access.
• Thorough knowledge of modern office routines, procedures, methods, equipment, and machines and bookkeeping procedures, methods, and devices and their proper application.
• Thorough knowledge of business automated accounting software.
• Strong communications and grammatical skills using the English language.
• Possess organizational skills.
• Ability to understand, review and check various types of financial data and review their accuracy.
• Ability to check and verify vouchers.
• Ability to supervise the maintenance of petty cash records and records of cash receipts and disbursements.
• Approved by: Property & Personnel Committee on 2/15/2018
• Ability to balance general and subsidiary ledgers.
• Ability to prepare clear, sound, accurate, and informative financial and other statements and reports.
• Ability to maintain necessary records and files.

Apply

The deadline to send letter of interest and resume via email at [email protected] is Thursday, June 29, 2023. Completed applications are due by July 13, 2023. An application will be forwarded for completion based upon review of the submitted resume.

NJEA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of any kind. All aspects of employment decisions including but not limited to the application process, the decision to hire, promote, discipline or discharge without regards to race, creed, color, national origin, ancestry, age, marital status, civil union status, domestic partnership status, affectional or sexual orientation, genetic information, pregnancy or breastfeeding, sex, gender identity or expression, disability or atypical hereditary cellular or blood trait of any individual, or because of the liability for service in the Armed Forces of the United States or the nationality of any individual.