Montana Silversmiths Inc Hiring for Accounts Payable Specialist Job at Columbus, MT Full Time

Job Purpose:

Maintains accurate records of financial transactions by establishing accounts and posting transactions.

Duties:

· Ensures prompt and accurate payment of vendors and employees by reviewing, verifying, and entering accounts payable vouchers into computer system. Works with procurement office and receiving personnel to ensure material / services billed are actually received and that purchase order pricing and invoice pricing from vendors match. Ensures proper approvals are received as necessary prior to processing invoices for payment.

· Reconciles vendor statements to match system records. Works with vendor to obtain tracking and verification for all items that are not matching between vendor and company.

· Generates prepayment reports of accounts payable liabilities for management approval using correct due dates and working with cash management to prioritize payments correctly. Upon approval, generates payment checks and matches to vendor invoices and remittance advices. Processes mailing of signed checks to vendor in a timely manner.

· Processes employee expense reports, obtains the necessary approvals, and processes payment to employees promptly.

· Reconciles monthly company credit card statements, ensures receipts for corporate card charges are received along with card holder and management approvals and that card statements are processed and paid in a timely manner.

· Reviews and maintains lease schedules and ensures that rents are paid when due.

· Processes for payment prepayments for vendors requiring payment in advance of shipment of material or services. Tracks and reconciles such payments with incoming invoices to prevent over payment or duplicate payments to prepayment vendors.

· Enters vouchers and payments for outgoing wires and ACH payments and incoming direct debits for vendors such as UPS. Reconciles UPS statements and posts same to proper GL accounts.

· Assists employees and managers with GL coding to ensure that all expenses, invoices, and other accounts payable documents have sufficient detail to identify reason for expenditure and correct allocation to GL expense accounts for proper accounting and reconciliation. Works with accounting manager to complete month end journal entries in a timely manner.

· Provides requested backup documentation for internal and third-party audits.

· Answers vendor inquiries via phone or e-mail regarding payment status or adjustments to vendor charges.

· Maintains historical records by filing documents.

· Maintains familiarity with IRS regulations as related to accounts payable processed payments for which annual 1099 reporting is required. Prepares and submits necessary 1099 forms by due date.

· Assists with additional finance department tasks, such as mail processing, phone relations with customers, posting of incoming cash and other tasks as assigned.

· Contributes to team effort by accomplishing related results as needed.

Other duties as assigned.

Skills/Qualifications:

· High School Diploma preferred with a minimum of 3-5 years of previous accounting experience. BA/BS in Accounting a plus.

· Efficient Data Entry Skills, Able to Handle Large Volume of Computer Entry and Keying, Analyzing Information, Dealing with Complexity, Reporting Research Results, Understanding of Accounting Principles, Attention to Detail and Accuracy, Confidentiality, Thoroughness, Possess High Levels of Integrity, Ability to Work Collaboratively with Others.

· Proficient user of Microsoft Office platform, with emphasis on Excel skills.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location