Michigan State University Hiring for Clerical Aide at East Lansing Full Time

Job no: 913528
Work type: Support Staff
Pay Grade: 00
Major Administrative Unit / College: College Of Agriculture And Nat Resources
Department: Department Of Community Sustainability 10002241
Sub Area: CT- Clerical Tech.
Salary: Pay Commensurate with Experience
Location: East Lansing
Categories: On-Call
Position Summary(Basic Job Function)

This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.

Unit Position Summary

The Michigan State University (MSU) Center for Regional Food Systems (CRFS) within the Department of Community Sustainability is seeking a part-time hourly Clerical Aide to support the W.K. Kellogg Foundation Endowed Chair for Food, Society and Sustainability/Director of the Center for Regional Food Systems, and, when requested, the CRFS Associate Director. This skilled and independent professional will provide clerical support for the Kellogg Chair/Director, with duties including but not limited to: calendar and appointment management, managing and organizing information flow, composing and preparing correspondence that sometimes may be confidential; assisting with complex and detailed travel plans, itineraries, and agendas including arranging travel and creating travel requests and processing expense reports; and compiling documents for travel-related meetings. The Aide may also be asked to take meeting minutes; draft, and/or proof-read and edit memos and other routine documents for the Director; read and summarize materials to keep the Director informed of pertinent events and information; and other duties as assigned to carry out the mission of CRFS and the Kellogg Chair. The Aide will also assist the Associate Director in these areas in the Director’s absence, and in other tasks on an occasional basis.

The successful candidate will be able to prioritize conflicting assignments; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. They will be expected to represent CRFS and the Director in a professional manner in all forms of engagement and communication and help to foster, facilitate, and maintain the CRFS culture of anti-racism, trust, support, and accountability.

Hourly rate is $20-$25/hour, commensurate with experience

Desired Qualifications

• Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field.
• One to three years of related and progressively more responsible or expansive work experience in a professional office setting, performing secretarial and administrative tasks, including experience supporting an Executive/Administrator with day-to-day communications, scheduling, taking minutes, etc.
• Able to observe regular office hours as scheduled with supervisor, promptly responding to all forms of communication including email, and engaging in the highest forms of professionalism in communication.
• High degree of knowledge of, and comfort and flexibility with, using technology in completing job requirements, including Microsoft Office suite; online search, file-sharing, and collaboration platforms; mail merge, calendaring, publishing, and/or presentation software; or an equivalent combination of education and experience.
• Proven ability to self-direct and balance multiple streams of work and deliverables simultaneously, and to easily shift between working independently and collaboratively.
• Demonstrated strong written and verbal communications skills and experience using a broad range of communication tactics.
• Understanding of, and committed to, a culture of anti-racism and inclusivity.
• Available and willing to occasionally travel by car throughout the state and by plane within the U.S.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

• Resume

• Cover letter describing your interest in and qualifications for the position.

• Names and contact information of three references.

Special Instructions

If you have questions about the position or search process, you may contact M. Jahi Johnson-Chappell, [email protected].

Work Hours

ON-CALL

Website

https://www.canr.msu.edu/foodsystems/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Advertised: Nov 14, 2023 Eastern Standard Time
Applications close: Nov 30, 2023 Eastern Standard Time