Carlow University Looking for Administrative Assistant II – Graduate Physical Therapy Program Full Time

Administrative Assistant II – Graduate Physical Therapy Program

Carlow University is a comprehensive Catholic
university in a culturally rich section of Pittsburgh. Founded in 1929 by the Sisters of Mercy, it is one of the 17 member institutions of
the Conference for Mercy Higher Education. Carlow is recognized for educating traditional students and adult learners for a lifetime of
ethical leadership and service.

Email responses to job postings will receive a message confirming receipt. To ensure receipt, utilize
your email’s return receipt option when sending information. No phone calls please. 

Due to the high volume of resumes
received, Carlow University is not able to respond to inquiries regarding the status of resumes. If we determine that your skills and
experience match the position requirements, we will contact you. If you do not hear from us, we encourage you to revisit this page for
future opportunities. 

The Administrative Assistant II – Graduate Physical Therapy Program position
requires professional administrative skills, interpersonal communications aptitude, customer service orientation, and a collaborative
interface with all University personnel. The incumbent must possess the ability to exercise good judgement in establishing priorities and
problem solving. Strong attention to detail, the ability to work with a diverse population, and the initiative for self-directed
accomplishment is essential.

Education/Experience:

• An Associate degree and/or three to five years of
  administrative support to senior level managers.
• Experience in a higher education environment is preferred. 

Duties and Responsibility: 

• Under general direction, provide administrative and organizational support
  to unit or group of professionals.
• Determine ways to increase efficiency and effectiveness of general office procedures and
  processes.
• Screen and direct inbound inquiries and calls, respond to moderately complex questions, provide information, direct
  callers as appropriate, analyze problems and resolve issues as necessary, greet visitors and attend to their needs.
• Interface and
  communicate across various units, with all levels of internal constituencies, as well as external contacts (vendors, clinical site
  preceptors, professional agencies)
• Monitor and track multiple unit accounts with active purchasing activities by, maintaining
  running balances of subaccounts established within the department, and preparing financial reports for the supervisor making financial
  decisions. Prepare moderately complex financial documents, using accurate financial coding, documenting as necessary.
• Collects,
  compiles and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts
  and/or reports, i.e., conduct initial research to gather information for supervisor regarding topic of interest.
• Independently make
  and/or cancel appointments, update, maintain and monitor calendars, schedule meetings, schedule classrooms and meeting rooms, and arrange
  use of outside facilities, if necessary.
• Review and distribute incoming mail and reroute mail, fax and copy documents as
  appropriate, to request/initiate action and ensure results.
• Assess the degree of confidentiality of all information received or
  requested and respond accordingly.
• Plan and coordinate meetings, communicate with other units (I.e. facilities, food service, etc.)
  ensuring that all resources are prepared and in place for the meeting participants. Prepare agendas and take minutes.
• Train, assign
  work and review the work of student employees.
• Ensure that office management procedures are followed, and unit equipment and
  supplies are maintained.
• Back up administrative assistants to other University and College departments as needed and as and serve
  as minute taker for Department and College Committees and special meetings.
• Demonstrate and reflect an understanding of and
  commitment to the mission, vision and core values of Carlow University and the Sisters of Mercy

Carlow University is
Devoted to….

• A culture of integrity, dignity and respect for all
• A strong commitment to social justice
• Ethical forward-thinking leadership
• Comprehensive medical, dental, vision, life & disability benefits package
• Tuition benefits for undergraduate and graduate programs
• Health Savings Account and Flexible Spending Account options
• Wellness and Employee Assistance Program
• Complimentary use of Carlow’s fitness center and amenities

Successful candidates must be committed to envisioning the future of liberal arts and professional education in a rapidly changing
environment; have experience working with diverse populations; actively support Carlow’s commitment to equity, inclusion, and
community; and be able to articulate how they will contribute to Carlow University’s Catholic, Mercy mission and values through their
teaching, scholarship, and service.

Carlow University is a comprehensive Catholic University situated in a culturally rich and
diverse urban setting of Pittsburgh, Pennsylvania. Founded in 1929 by the Sisters of Mercy, an international community of Roman Catholic
women with a mission to serve the poor, the sick, and the uneducated. Carlow is an institution grounded in the liberal arts while also
offering strong professional programs, committed to engaging its diverse community in a process of life-long learning, scholarship,
research, and service. Degrees are offered at the baccalaureate, master’s, and doctoral levels. Carlow University aims to provide
transformational educational opportunities rooted in social justice for a diverse community of learners, and to empower them to excel in
their chosen work as compassionate, responsible leaders in the creation of a just and merciful world.

Carlow University employees
commit themselves to the highest standards of ethical conduct. They commit to act with integrity, treat others with respect and dignity,
carefully steward the University’s resources, avoid conflicts of interest or commitment, maintain confidentiality, and to comply with legal
and professional obligations.

EEOC policy

One of the core values of Carlow University is Sacredness of
Creation. We revere each person and all creation and the diversity they embody. The University, as an educational institution and as an
employer, values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. We respect our diversity as we are called
in both the University’s mission and core values. Our commitment to inclusivity, respect and acceptance informs every aspect of the
University community.

Accordingly, the University prohibits and will not engage in discrimination or harassment on the basis of race,
color, religion, sexual orientation, handicap or disability, sex, age, pregnancy, ancestry, national origin, place of birth, genetic
information, gender identification, veteran status or any other category protected by federal, state or local law. This policy applies to
all programs and activities, with respect to both admissions and employment.