Miami Dade College Hiring for Part-Time Administrative Grant Coordinator at North Campus Full Time

Job Title: Part-Time Administrative Grant Coordinator
Location: North Campus
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 1006864
Job Details

Job Family

STAFF – Support Staff

Grade

CT

Salary

$12.90 – $20.58

Department

Grant Program

Reports To

Grant Director

Closing Date

Open Until Filled

FLSA Status

Non-Exempt

First Review Date

March 20, 2024

Job Summary

The Part-Time Administrative Coordinator provides administrative support to the Grant Director by assisting in planning, evaluating, and reporting in the project’s record management system, preparing documents and reports; as well as, maintaining the daily operations and project’s communications with the College and community.

This is a temporary grant funded position through April 8, 2025.

Duties & Responsibilities

• Assists the Grant Director in planning, evaluating, and reporting grant program daily operations
• Prepares, creates and maintains a database for the grant program and coordinates counseling efforts
• Assists the Grant Director with creating and maintaining project-related records and reports
• Creates and coordinates web site content, media releases, reports, newsletters, and other communication on behalf of the program
• Purchases and maintains office supplies
• Prepares correspondence to vendors, hotels, and conference hosts
• Serves as an event planner for meetings, travel, conferences and events; plans and schedules travel to meetings and events; organizes and maintains office and travel schedules
• Creates materials for workshops and training sessions
• Coordinates logistics, schedules, and participant communications
• Interacts and liaises with external constituency in facilitating program objectives
• Compiles and maintains data of program and financial records on program activities, progress and status or other special reports for grant funder; maintains accurate financial records and supporting documentation
• Prepares grant-related Disbursement Requests and Department Requisitions, including travel-related activities, monthly billing, reconciliation reports, quarterly budget report, student stipends and invoices for items purchased or services rendered
• Assists in preparation of monthly reports and proposal for funding and funding continuation from grant funder
• Provides coverage at any function, in conjunction with, or in absence of other staff
• Performs other duties assigned

Minimum Requirements

• Associates degree in related field from a regionally accredited institution and two (2) years of experience in responsible related clerical work including supervisory experience; or equivalent combination of experience and education
• All degrees must be from a regionally accredited institution
• Knowledge and understanding of College organization, goals and objectives, and policies and procedures
• Possess excellent written and verbal communication skills
• Possess excellent customer relations, organizational and interpersonal skills
• Ability to function in a team setting and to interact with supervisory and subordinate personnel in a professional and positive manner
• Ability to follow and issue oral and written instructions
• Ability to read and comprehend simple instructions, short correspondence, and memos
• Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to logically analyze problems and determine the appropriate action to be taken for resolution
• Ability to work a flexible schedule to include evening and weekend assignments
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty, and staff

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.