Mass General Brigham Hiring for HR Coordinator, Mass General Physicians Organization at Boston, MA  Full Time

About Us
As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Duties

Reporting to the Manager of Physician Compensation, the HR Coordinator is responsible for supporting the Professional Staff Compensation team. The incumbent will be responsible for screening and processing Human Resources/Compensation transactions via Peoplesoft for monthly paid senior management and the professional staff of the MGPO and Mass General Brigham Residents including MDs, PhDs, Fellows and Residents, from hire through termination. In addition, this role also supports IHP, BWPO and BWH professional staff compensation functions in varying ways including processing new hires and additional employee documentation and tasks as needed. The HR Coordinator may also be asked to assist with other HR related issues, employee benefits, and numerous other functions.

The HR Coordinator directly interfaces with Peoplesoft/department managers, Physicians and other Professional Staff, Payroll, Central Credentialing Office, Research Administration and many others.

The Professional Staff Compensation team reviews and processes transactions including new hire paperwork, regular salary payments, salary changes and retroactive adjustments, special payments, bonuses, deferred compensation awards and distributions, and loan transactions for approximately 8,100 professional staff.

About the ~3,800 MGPO physicians, the Professional Staff Compensation team is responsible for analyzing the total compensation for each physician with a related compensation request to determine whether the compensation meets the MGPO Compensation and Personnel Practices Committee guidelines and deciding as to whether a transaction needs to be approved by the Committee. This review utilizes market data (specifically, Medical Group Management Association “MGMA” and Association of American Medical Colleges “AAMC”) for total compensation benchmark comparisons. The effectiveness of this process is critical to the success of the unit.

Principal Duties and Responsibilities

Manage the onboarding/new hire process:
* Responsible for the administrative duties required in the MGH Professional Staff non-clinical appointment process.
o Review, adjudicate and maintain specialized applicant information in a complex database and coordinates the appointment and onboarding process for the non-clinical Research Professional Staff.
o Ensure the appointment process complies with the bylaws of the Professional Staff of the General Hospital.
* Create employee new hire record in the PeopleSoft system
* Responsible for the I-9 and e-Verify process

Monitor visa/work authorizations with expiring dates and work with Physicians/Professional Staff as needed to resolve renewal issues

Manage reappointment process for non-clinical research professional staff

Ensure that the fiduciary responsibility of the MGPO Board of Trustees Compensation Committee is strictly adhered to with appropriate screening of all MGPO professional staff transactions:

* Apply a variety of resources to accurately match MGMA/AAMC specialty and role to specific benchmark data for each physician/researcher
* Take appropriate action when committee review is required

Respond on behalf of institution when verification of employment and/or hospital appointment requests are received

Develop and run ad hoc/routine Peoplesoft and IPORT queries/reports

Act as liaison with the Payroll Office for issues related to the monthly payroll

Assist with identification of inaccuracies, inefficiencies, and duplication of effort

Assist with special projects including preparing PowerPoint slides, excel spreadsheets, and other presentation materials, as needed

Provide backup for other team members, as needed

Other duties and projects as assigned

Qualifications

• Bachelor’s degree strongly preferred
• Peoplesoft experience desired
  

Skills, Abilities and Competencies

• Solid computer skills required, particularly Microsoft Outlook and Excel
• Familiarity with federal immigration rules as they apply to work authorization visas, including but not limited to J-1, H-1B, TN visas
• Good understanding of the regulatory I-9 process is helpful
• Well-developed verbal and written communication skills to provide appropriate level of support, communicating issues and resolution to all levels of staff and management
• Strong attention to detail
• Ability to handle sensitive and confidential information
• Ability to adhere to deadlines
• Must be extremely well organized and have the ability to multitask
• Must possess excellent interpersonal skills
• Ability to contribute as a team player, sharing information in a timely and accurate manner
• Ability to stay focused and proficient in a high volume, detail-oriented environment
• Ability to work independently with limited supervision
• General understanding of employment law is helpful

EEO Statement

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.