Leapros Hiring for Human Resources Generalist (Compliance & Administration) Job at Elgin, IL Full Time

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Job Summary:

The HR Generalist will perform the Generalist function with an emphasis in administrative compliance management processes across the organization; including; however not limited to, proactively reviewing and updating compliance documentation, proactively tracking federal and state requirements, auditing data/retention requirements related to reporting and business operations on a multi-state basis. In the HR Generalist capacity, other contributions will be made across the HR function, including administration, reporting, HR metrics & tracking, records retention, workforce management, recruiting, and health & safety with an integrated partnership with cross-functional teams to effectively ensure compliance protocols are maintained.

Duties/Responsibilities:

• Benefits & 401k administration with tactical data entry, enrollment management, ongoing communication
• Provide Benefits support as the first point of contact for internal and external employees
• Benefits invoice reconciliations monthly to ensure accuracy
• Conduct Benefits census on a regular basis and communicate with vendors as needed
• Conduct timesheet audits and approval processes with strict adherence to state and federal wage and hour regulations, including; but not limited to, regular, overtime, double time, leaves, per diem, minimum wage requirements, and other types of calculations as needed
• Reconcile timesheet variances to ensure accuracy
• Respond to state agencies such as the EDD with management of the communication process
• Respond as the first point of contact for Employee Relations issues, including documentation, resolution management, and escalation as needed
• Responsible for ensuring overall compliance administration of existing HR policies and established practices across the organization.
• Communicate, educate, and facilitate change management in adherence to updated regulations on a multi-state basis.
• Inherit and manage HR compliance matrix with weekly, monthly, quarterly, and annual administrative tasks.
• Conduct continuous research and maintain visibility to regulatory updates at the Federal, State, and Local level to ensure compliance with ethical and regulatory standards.
• Suggesting necessary improvements for the administration and compliance management function to increase efficiency and regulatory adherence standards across the organization.
• Plan and coordinate activities for the organization
• Engage in HR internal auditing, compliance investigations, or other activities related to human resources and employment/employees.
• Act as an HR point of contact for compliance or other auditing processes, including identifying compliance issues that require follow-up or investigation.
• Coordinate development or implementation of compliance-related policies and procedures throughout the organization, including updates, version control, change management, business analysis, and risk management
• Advise management on the implementation or operation of compliance processes
• Provide employee training on policies and procedures
• Provide project management support and vendor management as needed.
• Coordinate events and culture engagement programs, including but not limited to anniversary recognition and other types of recognition
• Working with HR and Executive Management in the performance appraisal management process to meet the needs of the organization
• Greeting guests in the office and answer inbound calls
• Order office supplies and other duties related to office management as needed
• Perform other duties as assigned.

Qualifications:

• Build meaningful, trust-based relationships with internal and external stakeholders through accurate and responsive partnerships.
• A problem-solving, solutions-oriented mindset with the ability to guide and influence decisions .
  
• Highly inquisitive and stimulated by research and analysis.
• Able to present comparative analysis to management and executive leadership.
• General knowledge across the HR function.
• Highly effective administrative skills with the highest level of accuracy.
• Technology savvy, with proficiency in Microsoft products such as Excel, Word, PowerPoint and other applications.
• Strong investigative diligence.
• Monitor Federal and multi-state compliance requirements
• Highly accurate data entry
• Autonomously manage complex multi-step reporting processes with various federal, state, and local agencies.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Highly proficient in Excel skills to aggregate and access compliance and reporting data.
• Ability to prioritize tasks and communicate challenges and successes.
• Ability to function well in a fast-paced environment with competing priorities.

Education and Experience:

• Experience in Professional Services, Staffing, Management Consulting, Financial Services, or other industry with diverse exempt and non-exempt employee populations on a national basis – highly preferred
• High interest in attaining or holds an active Professional designation – aPHR, PHR, SHRM-CP
• At least two years of relevant experience in Human Resources – is required.
• Demonstrated success in the management of HR compliance programs related to multi-state business operations.
• Bachelor’s Degree in Human Resources or a related field

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
  
• Must be able to lift up to 15 pounds at times.
  

At LEAPROS™, we are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. This commitment enhances our ability to conduct business with the highest level of integrity, solidifying our position as the most trusted workforce solutions partner. To learn more about LEAPROS™ or to speak with one of our recruitment partners, call 866-920-LEAP or visit our website at www.leapros.com .