Karana Law Looking for Executive Administrative Assistant $18-30/hr Full Time

We are looking for an Executive Administrative Assistant to prepare, manage and file documents for our projects. Responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable documents. We are looking for a Finance Clerk to take on various administrative tasks. Your main responsibilities will include keeping financial records, preparing bills and delivering high-quality customer service. We’re looking for an individual with a keen eye for detail, strong math skills and the ability to multi-task efficiently. You should also be trustworthy and an excellent communicator. Your goal will be to ensure our accounting procedures run smoothly.

Responsibilities

• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Prepare ad-hoc reports on projects as needed

• Process bills, checks, receipts and other documents
• Ensure all documents are properly signed and distributed
• Verify financial and other data (e.g. tax identification numbers)
• Monitor financial transactions
• Enter data and maintain updated records
• Assist with account reconciliations
• Communicate with vendors, customers and colleagues
• Report the status of accounts and discrepancies

Requirements

• Knowledgeable with QuickBooks
• Proven work experience as a Document Controller or similar role
• Familiarity with project management
• Basic knowledge of labor and corporate law
• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and editing skills
• Data organization skills
• Attention to detail

• Knowledge of basic bookkeeping and financial transactions
• High school diploma or equivalent
• Ability to solve problems
• Reliability and strong work ethics
• Excellent verbal and written communication skills
• Organizational and multitasking abilities
• Attention to detail
• Knowledge of MS Office and databases

Benefits

$18-$30/hr depending on qualifications. Part or full time available depending on qualifications.

Karana Law