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IntraHealth International Hiring for Request for Proposal from Service Provider to develop healthcare commodities sup at Chapel Hill, NC Full Time
Job Description
Description
REQUEST FOR PROPOSALS
Date: TBD
Subject: Request for Proposal (RFP) from Service Provider to develop healthcare commodities supply chain performance audit learning program for the African Professionalization Initiative (API).
Dear Sir/Madam,
- You are hereby invited to submit a technical proposal and a firm fixed price cost proposal for Service to be provided to IntraHealth International, Inc. Proposals should be received no later than 5pm Eastern Standard Time (EST) on May 22, 2023. Your offer will include a technical proposal as well as a financial proposal, sent separately in PDF format, duly signed. Your proposals should be sent to the following address:
- Companies interested in the bidding process can obtain additional information and have until 5pm EDT on April 28, 2023, to send their questions via e-mail. All questions should be addressed to Vickie Hayes-McGee at . When sending questions or comments by e-mail, please start the title on the subject line by referring to “Develop health commodities supply chain performance audit learning program for API”.
- Proposals should be sent to Vickie Hayes-McGee at before 20 May 2023 at 5pm EDT. All proposals received after 5pm EDT will be rejected.
- The period of performance for this effort shall be seven (7) months from the date of the award.
- This letter cannot be construed as a legally binding contract between our organization and the entity you are representing.
- This procurement is being funded by a US government contract. Refer to the eligibility requirements in Section M. below.
Please acknowledge receipt of this letter and let us know whether you plan on submitting a bid or not.
Sincerely
Vickie Hayes-McGee
ASAP II Contracts and Grants Manager
Definitions, Key Terminology and Acronyms
| AFROSAI-E | African Organization of English-speaking Supreme Audit Institutions |
| API | African Professionalisation Initiative, being the collaboration between AFROSAI-E, CREFIAF, ESAAG and PAFA |
| Consultant | A consulting firm or team of independent experts interested in this RFP |
| Contract | A legally binding written agreement between the parties |
| IFAC | International Federation of Accountants |
| Learning content | The learning content will be developed in the API’s required structure and format and will include problem-based online learning content, downloadable notes, required and recommended reading, practice assessments and final assessments. |
| OLP | Online Learning Platform. The OLP exists. Moodle-based platform. All content will need to be implemented in the OLP. |
| PAO | Professional Accountancy Organization |
| PEC | Proposal Evaluation Committee, a panel which will be. established by AFROSAI-E and its API partners to evaluate the submissions. |
| Proposal | Constitutes a Technical Proposal and a Financial Proposal for undertaking this project as outlined in the ToR |
| RFP | Request for Proposals |
| ToR | Terms of Reference for a specific project that outline key deliverables |
| USAID | United States Agency for International Development |
Preparation of proposals
Interested Offerors should prepare their proposals in response to this Request for Proposal. The proposals shall contain the following sections:
A. Annex Letter
A one-page annex letter in English will provide further relevant details about the company/consultant submitting the proposal. This letter will be signed by the President/Director of the company and will include the name, address, and phone number for the company, as well as the appropriate person of the company /consultant contact information for this Request for Proposal.
The annex letter of the company/consultant should state that the submitting company/consultant will carry out the activities in accordance with the specifications contained in Attachment A and the terms of the contract in Attachment B, should the offer be selected. Any proposed exceptions to Attachment A or B must be detailed in an attachment to the annex letter.
B. Introduction
The offerors will write a short review of proposed methodologies according to their understanding of the Request of Proposal and a declaration of their technical approach and integrate quality assurance measures. In this section, the offeror will have to demonstrate that it will be ready to implement effectively the specific methodological activities stipulated in Attachment A, by indicating how it will implement each specific proposed activity and by highlighting each specific step. The offerors will have to show that it has a clear comprehension of the requested mission.
C. Detailed technical plan
The offerors will have to describe a detailed plan of the described tasks. The offeror will have to propose a work plan which defines the principal phases and activities of the mission, as well as the possible suggestions which contribute to obtaining expected results. The operational and technical part of the Proposal should not contain any information on the costs of the services offered. This financial information must be provided separately in the cost proposal.
D. Calendar of the activities
The offerors will have to submit a calendar of the activities, with the dates of accomplishment. To support this, the offeror will have to present a planning and methodology of how they will execute the mission, along with a precise calendar for their intervention.
E. Qualifications and competency of key staff
The offerors will have to list the key staff/consultants, their role, and function, the amount of time allocated for the project, as well as their CV. In this section, the offeror will indicate the various members of the personnel to be assigned to the project and their personal experience of their particular tasks.
F. Material capacity of the company
The offerors will have to submit material capacity of their company and any important information which qualifies them to undertake the work in Attachment A. In this section, the offerors will provide detailed explanations about the level of human and material resources that will be made available to ensure the proper and effective execution of the mission.
G. Cost proposal
The cost proposal must be a separate document from the technical proposal. The two separately enclosed proposals will be included in separate emails. A detailed justification of the budget and cost of achievement of the activities must be submitted. Each budgetary heading must be justified in a narrative format and the cost for each task will include (but not be limited to): i. Administrative and management costs, ii. Personnel costs assigned to the project, iii. Transport costs, and iv. All other related costs. As there is no template for the budget, you are required to ensure all costs are included in the specified cost categories.
H. Ethical and Business Conduct Requirements
IntraHealth is committed to integrity in procurement, and only selects offerors based on objective business criteria such as price and technical merit. IntraHealth expects contractors to comply with our .
I. Proposal Validity Period
Proposals shall remain valid and unit cost prices unchanged for 90 days after the proposals are submitted. A Proposal valid for a shorter period shall be rejected as non-responsive.
J. Administrative documents
All important documents need to be submitted, such as curriculum vitae (CVs), or any other information, that the offeror feels relevant to be considered in the technical proposal such as:
- Headquarters contact information.
- Legal registration document of the company/consultant for consulting work in the country of operation/registration
- USG required Unique Entity Identifier
- In accordance with 2 CFR 200.509(a), provide a copy of the peer review report as required under the United States Generally Accepted Government Auditing Standards (GAGAS)
- At least three references of clients for whom the offeror has recently provided services similar to those described herein.
K. Evaluation and comparison of the Proposals
International IntraHealth, Inc. will coordinate the Proposal Evaluation Committee (PEC) team amongst interested parties from API, PAFA USAID, IFAC, GAVI, and Global Fund. Considering that the technical proposal and the cost proposal will be sent separately, the evaluation of the proposals will be processed in two phases. The evaluation of the technical proposal will be done before the opening and the comparison of the financial proposals.
Financial proposals will be opened only for those proposals which will have received the minimal technical score of 70% (based on the grade coefficients below). The technical proposal is evaluated based on how the company responds to the requirements of the RFP summarized on page two.
During the second phase, the financial proposals of all the offerors that have obtained the minimal technical score of 70% during the technical evaluation will be evaluated, but will not be assigned a rating. The evaluation of cost will include a determination of cost realism, completeness, and reasonableness. Cost realism is defined as the offeror’s ability to project costs which are realistic for the work to be performed, reflect a clear understanding of the requirements; and are consistent with the offeror’s technical capacity.
Criteria of Technical Proposal Evaluation
| Technical Proposal | Weight |
| Extensive knowledge of the public sector context, health commodity supply chain and public sector accounting in Africa. | 40% |
| Proven experience with competency frameworks, developing curricula, syllabi, student material, and teaching material, drawing on an extensive understanding of the International Education Standards and input from key stakeholders. | 30% |
| A track record of high-quality projects completed within scope, budget, and timeline giving rise to sustainable outcomes. | 30% |
| Total
| 100% |
Criteria of Cost Proposal Evaluation
| Cost Proposal | Weight |
| Level of effort daily rates fall within the market industry standard and USAID rates for contracts | 25% |
| Technical quality assurance is reasonably included | 25% |
| Allocation for IT uploading is reasonable | 25% |
| Indirect costs are reasonable | 25% |
| Total | 100% |
L. Attribution of the Contract
International IntraHealth, Inc. will award the contract to the offeror whose proposal, after evaluation, is considered as the most responsive to the needs of IntraHealth and the requirements of the activity, and that provides the best value to IntraHealth, technical and financial factors combined. IntraHealth reserves the right to award in whole or in part, or to make no award at all.
The contract will stipulate the terms and conditions of IntraHealth International, Inc.
M. Eligibility Requirements
Subcontractors making bids of $30,000 or more must have a US Government issued Unique Entity Identifier (UEI) to be eligible for a subcontract. The UEI must be included in the bid. IntraHealth reserves the right to disqualify offerors that do not have UEI.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
