Georgia State University Hiring for Administrative Coordinator (Temp) at Atlanta, GA Full Time

Georgia State University Office Educational Talent Search Program seeks an Administrative Coordinator (Temp) to provide administrative support on the Atlanta Campus. Under the supervision of the Program Director, the Administrative Coordinator will be responsible for the office operation of Educational Talent Search.

The program services eligible 6-12th graders in targeted schools in the DeKalb County School district. The GSU Educational Talent Search is a federal program funded through the U.S. Department of Education. It serves first-generation students from low-income backgrounds and/or students with disabilities. The program aims to increase these students’ retention and graduation rates. Through a holistic approach, this position will provide students with the skills and inspiration needed to be successful in higher education and continue to graduate/professional school.

WHAT MAKES GSU A GREAT PLACE?

• Flexible work environment. 
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The Administrative Coordinator is crucial in providing administrative support to the ETS program and will provide clerical and secretarial support and caseload management to staff and participants under the supervision of the Director. Responsible for general office duties, including receiving visitors, answering phones, providing program information, maintaining office supplies, completing student enrollment documentation, scheduling staff appointments, and creating and maintaining an office filing system. Responsible for data entry and overall maintenance and reconciliation of the database system.

DUTIES AND RESPONSIBILITIES INCLUDE:

• General office duties include greeting visitors and students, answering phones, taking, and distributing messages, and making appointments for the staff.
• Ensure personal information is in adherence to the University’s Confidentiality Policy.
• Create reports: weekly/ monthly/ quarterly, and government program reports as needed.
• Prepare purchase, payment, and travel forms for ETS staff and assist with maintaining expenditure records by specific budget category. File and assist with monitoring expenditures to meet the program’s budgetary needs.
• Create and prepare published quality materials for bulk printing (brochures, posters, applications, intake forms, and associated project materials).
• Assist with the planning, developing, organizing, and coordinating of events/campus visits on and off campus, which involve:
  • Reserve charter buses and arrange lodging for staff and students.
  • Coordinating campus tours, meeting rooms, and catering/meals.
  • Preparing flyers, programs, award certificates, and student packets.
• Assist the Educational Program Specialist/Counselor with weekly preparation to visit schools.
• Send mailings, text messages, and voice recordings to participants and parents; maintain social media sites and program calendar.
• Assist with collecting and reviewing student applications for completion, making phone calls to students and parents to collect needed information.
• Prepare files and route them to the Educational Program Specialist/Counselor.
• Assist with training, assigning work, and supervising student assistants while monitoring their progress.
• Take notes at staff meetings; prepare and distribute minutes.
• Monitor office equipment and maintain inventory control and needed supplies.
• Assist the director with verifying objectives and completing the Annual Performance Report.
• Perform other related duties as assigned.

Qualifications

Minimum Requirements:

• Bachelor’s degree and 2 years of related experience; or a high school diploma/GED and six years of related experience; or a combination of education and related experience.

Preferred Requirements:

• Minimum two (2) years of administrative experience with general knowledge of office methods, procedures, and practices or a combination of educational experience.
• Possess a valid driver’s license, a reliable vehicle as occasional travel may be required – highly desirable.
• Must possess excellent oral and written communication skills.
• Must be able to maintain a high level of tact and diplomacy.
• Must be computer literate, knowledgeable of various software applications, and able to operate and occasionally troubleshoot standard operating equipment.
• Strong interpersonal skills, including working with a diverse population within the organization and from the local communities.
• Ability to work independently and be self-motivated.
• Must possess excellent organizational skills.
• Must be flexible with the ability to organize multiple tasks and events, adjust priorities, and work under pressure of deadlines.

College/Business Unit
02/28/24, 4:59:00 AM

Location: Atlanta Campus
Job Posting: 02/22/24, 7:58:53 PM