Generations LLC Hiring for Business Office Assistant Job at National City, CA Full Time

Generations is a family-first, family-owned and family-operated business serving senior living communities across California, Colorado, Oregon, Utah, and Washington since 1943. We are not only dedicated to supporting and increasing the vitality and joy of our residents, but our staff as well. We cherish the unique gifts and complimentary skills each person brings to our team. A family caring for families, we are simply unlike anywhere you have ever worked. Come find a home with us.

GENERAL JOB SUMMARY:

Under the direct supervision of the Business Office Coordinator. This position provides support in the areas of Business Office Management. Carry out all instructions given by authorized personnel. Care for and maintain all files, equipment and machines used in your daily work. Facilitate and promote the policies and procedures needed to provide quality care and services to residents and employees. Keep all personnel, resident and related matters confidential. Perform all duties as directed by your supervisor and authorized personnel.

SCOPE OF JOB TASKS:

Duties include but are not limited to the following:

Business Office (Accounting):

Cash Handling:

• Responsible for reconciliation of daily restaurant receipts (cash, credit card, resident, department and employee charges).
• Ensure all charges are balance before entries in PCC.
• Responsible for daily deposit to the Paradise Valley Federal Credit Union.
• Follow policy and procedures for deposits of incoming funds.
• Have an organized filing system.
• Answer any restaurant billing inquiries from the residents either by phone, emails or in person.
• All other related task as assigned.

Accounts Payable:

• Oversees the AP, work with department heads for coding, verifying coding accuracy.
• Responsible for AP invoices daily entries in DSSI and worksheet.
• Reviewing monthly statements for missing invoices, balances statement to Payables- and works closely with Dept Head on discrepancies.
• Answer phone calls, emails or in person inquiries for AP.
• Maintain an organized AP filing system.
• All other duties as assigned.

QUALIFICATIONS

• Accounting Experience, Payables, Receivables and Reconciliations.
• Knowledge of basic money handling – bank deposits, etc.
• Computer skills including Microsoft Word, Excel, Full Count, DSSI and Point Click Care.
• Knowledge of personnel administration, federal and state regulations
• Ability to read, write, communicate, and follow written and oral instructions in the English language.
• Strong administrative and organizations skills.
• Must be pleasant, tactful, and have strong people skills with the ability to speak clearly, listen and understand people. Must cooperate well with others.
• Time management
• Attention to detail
• Experience is preferred but not necessary.

Job Type: Part-time

Pay: $18.75 – $24.47 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Employee discount
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan

Schedule:

• Monday to Friday

Ability to commute/relocate:

• National City, CA 91950: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Required)

Work Location: One location