East Carolina University Hiring for Accountant I at Greenville Full Time

Job Title:

Accountant I

Position Number :

500424

Vacancy Open to :

All Candidates

Department :

EHH BSOM Internal Medicine

Department Homepage :

https://internal-medicine.ecu.edu

Advertising Department :

INTERNAL MEDICINE-ADMIN

Division :

ECU Health/BSOM

Classification Title :

Accountant I

Working Title :

Accountant I

Number of Vacancies :

1

Full Time Equivalent (FTE) :

1.000

Full Time or Part Time :

Full Time

Recruitment Range:

Commensurate with Qualifications

Position Location (City) :

Greenville

Position Type:

Non-Faculty

Job Category :

Non-Faculty Audit Business & Finance

Organizational Unit Overview:

Located in Greenville, NC, Internal Medicine is a department within the Division of Heath Sciences and Brody School of Medicine at East Carolina University. The Department of Internal Medicine is comprised of ten divisions with over 85 full time faculty and 150 support staff members. Each of the divisions has its own specialty clinic. Internal Medicine is home to seven fellowships and two residency programs. In recent years collaboration and funding have come from many national recognized organizations such as the National Institutes of Health, Health Resources and Service Administration, American Heart Association, NC Department of Human Health and Human Service. More locally, we have partnered with ECU Health Health Foundation, Kate B. Reynolds Charitable Trust, North Carolina Biotechnology Center, and the Pitt County Health Department. Additionally, Internal Medicine participates in many pharmaceutical sponsored clinical trails We collaborate with Department of Pediatrics, the Department of Surgery, and the Department of Cardiovascular Sciences within the Brody School of Medicine. The Department of Internal Medicine has a close affiliation with ECU Health Medical Center and serves a diverse population in eastern North Carolina.

Job Duties :

This detail-oriented position is responsible for providing day to day oversight of departmental finances for grants, special funds, state internal research funds and all Ryan White program income funds. Manage contracts and contract reimbursements. This position independently analyzes and monitors the budgets for special funds, clinical trials, grants, state internal research funds and program income funds and oversees all budgetary activities. This position manages 138 grant budgets, 13 special fund budgets, and 5 program income budgets. Position will prepare reports and statements requiring interpretation of accounting records and applying accounting principles and practices for a variety of accounting and budgeting functions. Reports include charges and receipts, contract revenue and grant revenue/expenditure for each division. Position will need to work with Banner Finance, Banner, E-print, ECUBIC, and ODS daily. This position will compile and compose data as requested in an accurate, clear, and organized manner as well as offer resolutions to problems based on professional knowledge and judgment.

60% Financial Monitoring & Analysis:
Monitoring the department’s financial records daily and monthly for grants, clinical trials, special funds , state internal research funds and program income funds. Prepare budgets and justification for grants upon request. Prepare monthly revenue/expenditure reports for grants, clinical trials, special funds, state internal research funds and program income totaling over $20 million. Awards management from start of grant to project closeout. Monthly Banner reconciliation of grant funds, institutional trust funds, and program income. Departmental coordinator for effort reporting for 100 employees. Ensuring completion of any necessary cost transfers and making sure certification is complete in a timely manner. Follows policies and procedures. Analyze any financial transactions or interpret internal financial reports to faculty and staff. Forecast expenditures through grant year. Review revenue/financial reporting from patient billing system. Prepare charges and receipts reports for all department sections. Review revenue/financial reporting for contracts of numerous medical centers within eastern North Carolina. This position prepares monthly billings, monitors and tracks revenue totaling over $9 million. Manage and ensure contracts flow through proper units. Adhere to policies and procedures for grants, clinical trials, and institutional trust funds. Prepare monthly contract analysis report for departmental administrator and clinical administrator manager which includes budget variances and future revenue. This position will monitor and analyze any discrepancies through monthly reconciliation with Banner profit and loss statement for patient receipts and contract revenue. Independently reviews and approves all expenditures for grants, clinical trials, special funds, state research funds and program income funds before being sent to the next appropriate level. Create invoices for clinical trials and ensure receipt of payment. Compile and prepare annual time and effort data for Medicare cost report. Prepare journal entries and process monthly salary redistributions for time and effort. This position is a ProCard holder for all department research expenditures. Processes transactions and approves travel requests in Chrome River. Completes contract revenue portion of annual ECUP budget. Completes any special financial reporting requested by departmental administrator, clinical administrator manager or chairman.

15% Professional Knowledge:
Position must be able to analyze and correct financial problems and financial errors, prepare analytical financial reports. Must have considerable knowledge of accounting theories and principals and in depth knowledge of the university policies and procedures. The ability to work independently and make independent decisions. Serve as liaison between department administrator and clinical administrator manager.

15% Decision Making/Problem Solving:
Independently resolves routine or standard problems for assigned fund sources. Some examples include: research and resolve any accounting entries in Banner that should not exist on the general ledger. Recognize and identify any major discrepancies for patient receipts in the patient billing system versus the ECU banner financial system. Make recommendations to faculty and staff concerning budget forecasting and realignment. Identify incorrect invoicing for contract reimbursements. Report any significant variances for year to date budgeted contract revenue and year to date actual revenue received. Has authority to initiate and approve budget transfers for research state funds and grant funding from a departmental level and independently monitors to make sure that budget is utilized in an appropriate and timely manner. Works closely with HR department in processing EPAFs for grants/clinical trials funds. Has authority to deny expenditures if inappropriate or does not meet objectives of the research supported programs. Ability to properly classify revenues and expenditures. This position’s work is subject for review by the auditors.

10% Communication/Interpersonal Skills:
This position provides the information and report interpretation necessary to each department sections. Develop internal processes and interpret current and new policies and procedures to faculty and staff. Be able to provide knowledge and explanation of grant reports through accurate and concise financial data. Continual contact is maintained to answer questions or make suggestions. Financial reporting for contract reimbursements and physician charges/ receipts is presented to faculty and staff. This position supervises the work of others from all divisions of the department for grants, clinical trials, special funds, state research funds and program income funds which includes reviewing and editing if necessary travel requests and reimbursements, direct payments, interdepartmental transfers, port requisitions, contracts, EPAFs, grant budget realignments if needed, time and effort reports, director logs, etc. Working interactively with other external contacts, yet independently such as Office of Sponsored Programs, Grants and Contracts, Health Sciences Contracts Office, Materials Management, Accounts Payable on a routine basis. Ability to compile and compose data as requested in an accurate, clear, and organized manner and to offer resolutions to problems based on professional knowledge and judgment.

Minimum Education/Experience :

Bachelor’s degree and 0-2 years of experience.

License or Certification Required by Statute or Regulation :

N/A

Special Instructions to Applicant :

East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. In addition to submitting a candidate profile online, please submit online the required applicant documents:Curriculum VitaeLetter of InterestList of Three References (noting contact information)Applicants must be currently authorized to work in the United States on a full-time basis.

Additional Instructions to Applicant:

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

Job Open Date :

07/18/2023

Open Until Filled:

Yes

Initial Screening Begins :

08/01/2023

Quick Link for Direct Access to Posting :

https://ecu.peopleadmin.com/postings/63799

AA/EOE :

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment :

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Office of Human Resources Contact Information :

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.