Clemson University Hiring for Administrative Assistant – Genetics and Biochemistry Department at Clemson, SC Full Time

JOB SUMMARY:

Provides confidential administrative support for the Department of Genetics and Biochemistry (G&B) staff, faculty, and committees. G&B support includes EPIC and the Center for Human Genetics, as requested. Responsible for operations of the front desk/main office area. Provides administrative support and secondary backup as needed to the Administrative Coordinator I. Other duties as assigned.

JOB DUTIES:

30% – Essential – Administrative Support: Prepares confidential correspondence, reports and maintains files as requested. A liaison for Genetics and Biochemistry to the College of Science communications team. Collaborates with G&B administrative staff, faculty, students, and other units to ensure ongoing communication. Moderator for dept. 0318 listserv communications and disseminates emails. Assists with office supply purchasing and printing services for Faculty and Staff as needed. Secondary administrative support and backup to office manager.

30% – Essential – Other Administrative Support: coordinates all visitors and seminar speakers’ travel, including obtaining financial approvals, updating records, accommodations, meeting room reservations, and meals. Creates and disseminates seminar fliers to the listserv and CU Online calendar and posts on bulletin board(s). Assists with G&B recruitment efforts and sets up travel accommodations and dining reservations. Create and disseminates all visitor itineraries. Maintains the department introduction and announcement presentation and updates the Marcotte award plaque.

20% – Essential – Front desk/Main Office: greets and assists visitors with navigating the buildings and campus. Answers incoming calls to the department and assists or relays messages to the appropriate recipient. Receives general department emails and distributes them to proper recipients. Sorts and distributes mail/package(s), including delivery. Submits requests for facility repairs. Manages regalia and electronic device sign-out logs. Purchases visitor parking and IPTAY football parking passes, distributes them and maintains the registers.

20% – Essential – Other Projects: Provide updates to the G&B website and CU calendar. Responsible for relevant posting to the G&B social media sites. Gathers and generates department information for the G&B newsletter and creates draft and final submissions. Develops and disseminates the President/Dean letters in the spring and fall semesters. Collaborates with the Office Manager to plan and execute special events. Updates G&B directories, listservs, and bulletin boards.

MINIMUM REQUIREMENTS:

Education – High School or Equivalent
Work Experience – directly related to area of employment

A bachelor’s degree may be substituted for the related work experience.

PREFERRED REQUIREMENTS:

Work Experience 3+ years Administrative Assistant / direct work experience supporting low/middle management.

RESPONSIBILITIES

JOB KNOWLEDGE
Firm Job Knowledge – Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties – Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities – No fiscal responsibility for the department’s budget.

PHYSICAL REQUIREMENTS:

15% – Stand for prolonged period
50% – Sit (stationary position) for prolonged period
25% – Walk or move about
100% – Communicate, converse, give direction, express oneself
20% – Recognize or inspect visually
50% – Perceive, observe, clarity of vision

WORKING CONDITIONS:

25% – Noise (during renovation, construction and cleaning of facilities, etc.)

WORK SCHEDULE:

Standard Hours: 37.5

Expected Salary Range: $31,600.00 – $ 40,000.00

ESSENTIAL PERSONNEL LEVEL

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

September 12, 2023

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job’s minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email [email protected] upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, or related medical condition), national origin, age, disability, veteran’s status, genetic information, or any other personal characteristic protected under applicable federal or state law. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.