Clarkson University Hiring for Assistant Payroll Manager at Potsdam, NY  Full Time

Job Title: Assistant Payroll Manager

Department: Human Resources

Number of Employees Reporting To This Position: 0

Position Summary:
We are seeking an Assistant Payroll Manager to join our team. The Assistant Payroll Manager will work
closely with the Payroll Manager to oversee our organization’s payroll functions. You will be
coordinating and supervising timely and accurate processing of payroll for our employees. The ideal
candidate will be responsible for managing components of our organization’s payroll system, ensuring
accuracy and timely processing of employee wages, recording hours worked, overtime and details of
amendments. The candidate must possess excellent numerical abilities, strong attention to detail,
exceptional organizational skills and the ability to multi-task in a fast-paced environment.

Position Responsibilities:

• Assist the Payroll Manager in overseeing and managing the organization’s payroll processes.
• Assist the Payroll Manager with all Calendar and Fiscal Year End processes
• Ensure all state tax payments and quarterly and annual reporting are processed in a timely manner.
• Ensure that employees’ salaries, wages, and benefits are processed accurately and on time.
• Confirm that all information entered into the payroll system is accurate and current
• Work with Kronos vendor for all policy and university updates as needed.
• Ensure all adjustments to employee PTO banks are processed for part-time employees and employees that were on leaves of absences at the start of each fiscal year.
• Assist in the resolution of any payroll discrepancies that may arise, and maintain open communication with the HR department and other relevant departments
• Prepare payroll reports and present data to management.
• Conduct audits of payroll data and ensure accuracy of financial information.
• Handle payroll-related inquiries and issues from employees.
• Collaborate with HR to ensure accurate employee data is maintained and handled appropriately.
• Ensure compliance with federal, state, and local laws and regulations related to payroll.
• Assist in the training and support the payroll team in all aspects of payroll processing
• Create and maintain payroll policies and procedures manual.
• Other duties as assigned.

Qualifications:

• Required: High School Diploma and at least 3 years of experience in payroll management or a similar role
  • Knowledge of payroll regulations, policies and procedures.
  • Proficient in Microsoft Office and payroll software.
• Preferred: Bachelor’s degree in Accounting, Business Administration or related field preferred.
  • Proven experience as a Payroll Specialist, Payroll Analyst or related position.

Essential Skills:

• Excellent communication and interpersonal skills.
• Excellent organizational and analytical skills
• Ability to work independently and with a team as well as various constituencies
• Time and task management for self
• Ability to identify and de-conflict priorities
• Tenacious problem solving abilities
• Excellent interpersonal and customer service skills with a true desire to help fellow employees
• Demonstrated commitment to diversity and inclusion
• Highly motivated and results oriented
• Possess a professional demeanor, positive attitude.

Physical Demands:
The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Clarkson is committed to complying with the guidelines set forth under the Americans with Disabilities Act.

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; bend and stoop.
• The employee must occasionally lift and/or move up to 25 pounds.
• Must be able to work at a computer for extended periods of time.
• Good manual dexterity for use of the common office equipment such as computer terminals, calculators, copiers, and FAX machines.
• Regular use of the telephone and email for communication is essential.
• Clear speech for effective communication needs.
• Other demands as required by specific position.

Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

The employee is expected to adhere to University policies.

Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from minorities, women and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records).