Addison Group Hiring for Accounts Payable Specialist Job at Alameda, CA Full Time

Location: Alameda, CA
Title: Accounts Payable Specialist
Internal ID: 540526
Pay Rate: $38/Hr

Our Biotech client is seeking an Accounts Payable Specialist to join the team. This position will support all aspects of the accounts payable function which includes invoice and payment processing, vendor payment inquiries, and month end closing activities. This person will be responsible for auditing all employee expense reports for compliance with the Company’s Travel and Entertainment Policy as well as the Company’s Health Care Compliance Policy. In addition, this person will be responsible for gathering data from Concur and SAP for Transparency Reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform full-cycle AP workflow from timely and accurate processing of incoming AP invoices; this includes 3-way and 2-way matching, coding and data entry
• Process payment requests, upload invoice spreadsheets and Concur files
• Work with accountants and/or business partners to determine coding of NONPO invoices
• Reconcile vendor statements and maintain strong vendor relationships: resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability
• Process weekly payment run for checks, ACH, E-Card, and wire transfers
• Audit expense reports for field-based sales and medical affairs personnel
• Manage AP email box: research, resolve and respond timely to both internal and external inquiries
• Review accounts payable register and other accounts payable related reports
• Review and understand SOX compliance and all documentation as it applies to duties and the department
• Continue to apply best practices to all AP areas by adding value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy and reduce paper-based processes
• Perform additional duties as assigned

Requirements:

• SAP Preferred (on S4/Hana – not required), okay with NetSuite or Oracle experience
• Onsite 5 days/week in Alameda – must be fully vaccinated + 1st booster
• Full cycle processing and vendor management
• Candidates who come with good energy, outgoing

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