D2D – Admin will be supporting the environmental affairs department with meetings, calendar management, processing time, expenses, and making travel arrangements.
This Administrative Assistant position will provide support to the Environmental Affairs department for Georgia Power. The Environmental Affairs department includes a large team that is responsible for a wide variety of job functions, from laboratory work to office work to field work to project management. The Administrative Assistant position requires working in a fast paced and collaborative environment and will split time between the Environmental Laboratory and Georgia Power Corporate Office. The ideal candidate has high initiative, is eager to learn and not afraid to ask questions, and values working with a variety of people that have different support needs. The position is responsible for administrative functions including but not limited to:
Employee time processing
Preparing monthly procurement card expense statements
Calendar management, planning and organizing meeting arrangements and catering
Invoice reconciliation and processing | check requests
Purchase Requisition, Purchase Order, and Supply Chain logistic support
Video conference and conference bridge scheduling, set-up and coordination
Making travel arrangements
Maintaining SharePoint sites
Preparing presentations and communications
Ordering office and breakroom supplies
Filing, faxing, copying
Answering phones and taking effective messages
Maintaining S: Drive, Teams or SharePoint access and Outlook distributions lists
Budget preparations and tracking / Monthly Accruals
Other department specific requirements, as needed
Office administration, Administrative support, calendar management, invoice reconciliation, timekeeping, multi tasking, expense reporting, notarize, budget preparation, sharepoint, purchase order, travel management
Office administration,Administrative support,calendar management,invoice reconciliation,timekeeping
Additional Skills & Qualifications:
High School Diploma or GED required
Secretarial/administrative experience in a busy, fast-paced environment is highly preferred
Experience supporting a large department is highly desired
Experience with timekeeping, expense reporting and reconciliation, arranging travel, and coordinating meetings, as necessary
Experience taking initiative and being a self-starter in day-to-day responsibilities
Qualification of Pre-Employment Clerical Test
Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required
MUST BE ABLE TO TRAVEL TO BOTH OFFICE LOCATIONS IN THE ATLANTA AREA
Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.
Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision
Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the manager remains abreast of daily activities and requests
Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests
Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across the Company, and provide back-up support to others as needed
Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction
Must possess excellent customer service, time management, phone, interpersonal, and communication skills
Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)
Ability to leverage resources to pull together and provide rele
Intermediate Level
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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