EEO Statement
Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
Job Category: Administrative (exempt/non-exempt)
Department: Purchasing Department
EEO number: 22P146
Position FTE: 100%
Minimum Annual or Hourly Rate: $50,000
Salary Band: UC S04
Job Summary/Basic Function
Buyer I is responsible for the procurement of commodities, materials, supplies, equipment, and services for the University that meet the needs of University administrative and academic departments and comply with regulatory guidelines, accepted procurement principles, and University and/or Board of Trustees policies as well as Ohio Revised code. The Buyer prepares detailed bid specifications as requested by University departments, requests for proposals for commodities and services, requests for quotations for commodities and services, requests for bids for commodities and services, and purchase orders. The Buyer identifies varied sources of commodities and services, evaluates bids, awards contracts and purchase orders, develops standards for new products or services, maintains contact with vendors, and maintains comprehensive descriptions of available products and current prices.
Minimum Qualifications
Preferred Qualifications
Essential Functions and percent of time
50% –
1. Reviews, approves, and processes purchasing requests such as purchase requisitions and purchase orders for goods or services to ensure compliance with the institution’s purchasing procedures, the state procurement code, and user requirements.
2. Prepares all aspects of bids, requests for quotes, and proposals, including precise specifications, supporting spreadsheets, comparisons, recommendations, and justifications.
3. Provides liaison services between vendors and departments for order status, procurement procedures, and problem resolution; researches sources of supply; advises departments on cost effective alternatives.
4. Assists in bid openings for competitive solicitations such as requests for quotes, bids, and proposals.
5. Maintains data information, files, reports, price lists on assigned commodities or departments; negotiates prices and terms.
6. Maintains records in accordance with established policies, procedures and audit guidelines.
25% – Reviews university purchasing requests through the electronic requisition system and approves department Requisitions or Purchase Orders in the system as a buyer for the University.
Essential Functions and percent of time (cont’d)
10% – Guides University personnel to follow University, state and all applicable purchasing policies and procedures. Assists General Counsel to support public records requests as needed.
5% – Analyze current procurement activities, data, and reports, and recommend improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing.
5% – Assists in maintaining up-to-date contract and purchase templates that include but are not limited to RFPs and Purchase Order terms and conditions. Establish, maintain and disseminate guides, manuals and other documents regarding procurement policies and procedures.
5% – Performs miscellaneous job-related duties as assigned.
Working Conditions
Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University to make an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
First Consideration Date: 03/18/2022
Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
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