WithinReach Looking for HR and Program Assistant Full Time

Company Description

WithinReach makes it easier for Washington families to navigate complex health and social service systems and connect with the resources they need to be healthy and safe. We work one-on-one with people – in person, over the phone and online – to identify their goals and provide them with immediate support that is close to home. WithinReach also works with partners, providers, and policymakers in a variety of ways to prioritize families and children. We are focused on improving access to resources and support because we believe all families and children benefit from holistic and comprehensive information to navigate health, food, and early childhood systems with success.

Our team is smart and purpose-driven. We are change makers, working to build healthy, equitable, vibrant communities. We believe that we can only do our jobs well by learning about and reflecting the people we serve through workforce and leadership development and by seeking to identify and reduce the system and access barriers that contribute to structural inequities. By doing so, we are able to create meaningful change for families and communities.

Job Description

The HR and Program Assistant performs essential human resources and administrative duties to ensure the smooth operation of the organization. This role will work with our Coordinated Access Team to provide support in administrative areas and with the HR Generalist and Operations Team to assist with essential HR and operational functions. This person should be exceptionally detail oriented and exhibit initiative, dependability, agility, collaboration, and sound judgement.

*This job requires onsite work*

Responsibilities and Duties

Human Resources

• Assists the HR Generalist in the posting of new positions and scheduling interviews with candidates
• Conducts phone interviews and participates in interview panels as needed
• Prepares reports and files of sensitive personnel information
• Assist with scheduling and coordinating staff meetings and other staff events
• Offer suggestions to the COO for overall improvements to create administrative efficiencies

Program Administration

• Hybrid role with ability to both remotely and on-site at the WithinReach office during regular business hours as directed to perform essential tasks
• Coordinate administrative projects (event logistics, ordering meals, staff mailings, materials preparation, etc.) and requests for administrative support from the Coordinated Access Team
• Provide administrative support for program, fund development, and other projects and teams as needed
• Process online purchases for the Coordinated Access Team on company credit card and process purchase orders
• Coordinate with IT the equipment needs for CAT staff and manage the distribution logistics
• Process incoming and outgoing mail and sign for deliveries and be on-site for any office maintenance work
• Inventory, order, and stock office and kitchen supplies
• Provide support for faxing services for the Coordinated Access Team

Qualifications

• Two years of general administrative experience
• One year of experience performing highly detailed work involving sensitive or privileged information
• Excellent calendar management skills, including the coordination of complex executive meetings
• Strong interpersonal skills and demonstrated ability to work and communicate effectively and respectfully with people of diverse cultural, ethnic and socioeconomic groups
• Excellent time management and organizational skills, and ability to prioritize and multi-task to meet deadlines
• Ability to operate basic office equipment, including printers, multi-function copy machines, and postage machine
• High level of attention to detail, accuracy and confidentiality

Additional Information

Salary & Benefits: $55,000 annual, Full-Time, 40 hours/week. Exempt. Excellent benefits include fully paid medical coverage, vision and dental for employees and generous coverage for spouses, partners and dependents. Paid time off and monthly stipend for internet provided.

Proof of COVID-19 vaccination is required prior to employment. As a public health non-profit that receives funding from several state agencies, all employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.

Work Location: This position is a hybrid work arrangement. Some job responsibilities must be performed in the office and some may be performed at home. We are taking every precaution to ensure the safety of our employees. This position will have an office, and currently our office is only available to those who are fully vaccinated and masks will continue to be required except in private workspaces.

Home office: Located at 155 NE 100th Street, Suite 500, Seattle, WA 98125.

WithinReach supports inclusion and diversity in all its forms. We strive to create a safe and open atmosphere. We commit to listening to, representing and embracing diverse perspectives and experiences in all we do.

WithinReach is an Equal Opportunity Employer. We seek to provide equal opportunity for all persons without regard to race, age, religion, gender, gender expression, marital status, sexual orientation, military status, national origin, or any other characteristic protected under the law. People of color and members of the LGBTQ community are strongly encouraged to apply. We are dedicated to cultivating a diverse workforce that serves and reflects our community.

All your information will be kept confidential according to EEO guidelines.

WithinReach