William James College Looking for Dean of Students – Administrative Coordinator Full Time

Description

The DOS Administrative Coordinator is an integral member of the Dean of Students
Team and often the first point of contact for students, faculty and staff. Reporting to and working closely with the Dean of Students,
Director of the ARC, Director of Student Life and Student DEI, and the Director of Student Accessibility Services, the DOS Administrative
Coordinator is responsible for the planning, marketing, and implementation of programs and events to advance the mission and goals of the
DOS Office. This position uses a data-driven approach to improve service and requires good judgment, initiative, problem-solving and
confidentiality. A detail-oriented individual with project management and organizational skills, a positive attitude and the ability to
multi-task effectively in this fast-paced environment will thrive in this position.

Programming &
Communications

Implements operations for programs and events ranging from department activities, orientation,
commencement, workshops and social events. Facilitates on-campus programs and events for the DOS Office. Consults with campus departments
and programs as directed. Creates, monitors and tracks registration, attendance, and assessment for all programs. Drafts correspondence,
agendas, programs, marketing materials, and meeting notes, as needed. Works closely with facilities and the office manager regarding meeting
setups and the ordering of supplies and food. Assists with the creation and development of the DOS annual report and manages office
communications and databases, including the DOS website, ARC, Student Accessibility Services, student life and DEI program tracking, and
career webpages/Career Link. Assesses department needs, triages requests, forwards questions, and ensures communication with and among the
DOS Team members. Performs other duties as needed.

Administrative & Financial

Maintains office
organization, monitors and handles purchasing of supplies. Maintains and updates calendars for the DOS Office and sets up meetings such as
those with ACES, LEADS and student organizations. Schedules meetings as requested with students, faculty and administrators. Tracks and
reports on expenditures. Maintains and monitors DOS and career websites/CareerLink, Student Accessibility Services, and ARC usage. Resolves
problems with minimal supervision. Hires, trains and supervises student workers.

Requirements/Qualifications

• Bachelor’s degree.
• A minimum of 2 years of related
  experience required.
• Committed to providing an inclusive and welcoming environment and the highest level of customer service and
  responsiveness.
• Strong computer skills including MS Office including Word, Excel, PowerPoint, and Outlook as well as Qualtrics,
  Canva, and web design.
• Ability to brainstorm, create, manage and assess campus workshops and events with limited supervision.
• Familiarity with social media marketing applications (LinkedIn, Facebook, Twitter).
• Strong written and oral communication
  skills.
• Strong organizational skills.
• Detail oriented.
• Demonstrated experience working in a high volume,
  deadline-oriented customer focused environment.
• Proven ability to prioritize projects, work independently, and as part of a
  team.
• Sound judgment and decision-making skills.
• Ability to maintain confidentiality.
• Reliability, integrity, and
  adaptability.
• Enjoys handling multiple projects simultaneously.
• Experience in higher education desired.
• Ability
  to work occasional nights and weekends.

Benefits

• Our benefits package includes generous
  health, vision and dental insurance, eligibility for both College funded 401(a) retirement plan and Employer sponsored 403(b) plan,
  company-paid life and long-term disability insurance, flexible spending accounts, generous PTO, and professional development
  opportunities.

Application Instructions 

Review of applications will begin upon receipt and continue until the
position is filled. Interested candidates should submit: 

1. A detailed letter of intent responding to the stated
   qualifications.
2. A curriculum vitae. 
3. A list of three professional references with complete contact information.
   (References will not be contacted without the applicant’s prior permission.) 

 For more information about this
position or to apply, please go to:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=40dab9cd-14a1-4d29-b356-da8c9cb6fb6f&c
cId= 19000101_000001&type=JS&lang=en_US